Accounts Payable​/Data Entry

Accounts Payable / Data Entry Clerk

Full‑Time
• Monday–Friday • $40,000–$45,000/yr
• On‑Site

American Diamond is growing, and we are looking for a detail‑driven Accounts Payable / Data Entry Clerk to join our accounting team. If you take pride in getting the numbers right, enjoy bringing order to a busy workload, and want to be a valued part of a team where your accuracy directly keeps the business moving, we’d love to meet you.

This is a great fit for someone early in their accounting career and ready to grow, or an experienced AP professional who wants a stable, full‑time role with excellent benefits and a predictable Monday‑to‑Friday schedule. You’ll work closely with vendors, customers, and colleagues across departments, and you’ll see the real impact of your work every single day.

• Position: Accounts Payable / Data Entry Clerk
• Compensation: $40,000 – $45,000 per year
• Job Type: Full‑time
• Schedule: Monday–Friday, 8‑hour day shift
• Location: On‑site, in person
• Industry: Logistics & Transportation

• Stability and structure. A full‑time, 40‑hour week with a consistent Monday‑to‑Friday day shift, so your evenings and weekends are your own.
• Comprehensive benefits. Health, dental, vision, and life insurance, a 401(k) plan, and paid time off.
• Room to grow. Hands‑on exposure to the full accounts payable cycle, vendor management, and AR portals gives you the experience and best practices to build a long‑term accounting career.
• Work that matters. Your accuracy keeps vendors paid, customers happy, and the business running smoothly. This role is central to how we operate, not an afterthought.
• A collaborative team. You’ll partner with colleagues across departments and build real relationships with the vendors and customers you support.

• Receive, review, and enter invoices into our accounting software with a sharp eye for accuracy.
• Match purchase orders to invoices, verifying quantities, prices, and discounts before payment.
• Serve as a friendly, responsive point of contact for vendors on payment status, questions, and any issues that arise.
• Review statements of open invoices and follow up with vendors to keep accounts current.
• Work within customer AR portals to confirm items are approved to pay, resolve differences, and secure timely payments.
• Assist in preparing invoices to be sent to customers.
• Process Notices of Assignment and Letters of Release for the factors who support our carriers.

• Accurately enter customer and vendor information, orders, invoices, and other records into our systems.
• Validate data against source documents, catching errors and inconsistencies before they’re entered.
• Sort and organize incoming data from multiple sources for efficient, reliable entry.
• Clean up existing data by identifying and correcting typos and errors.
• Keep formatting consistent, following established guidelines for dates, numbers, and addresses.
• Maintain clear records of your data‑entry activity and track your progress.

• Maintain organized records of invoices, purchase orders, and approvals.
• Provide supporting documentation for audits when needed.
• Update and maintain vendor files, including TIN matching, name and address changes, mergers, and mailing preferences.
• Pitch in on other accounting duties as the team needs them.

• Precision and integrity. Extreme attention to detail and the discretion to handle confidential financial information with care.
• Strong communication. Clear verbal, written, and listening skills to resolve issues and coordinate payments with our personnel and vendors.
• Tech confidence. Comfort navigating multiple IT and accounting systems, and an eye for using them to work more efficiently and automate where you can.
• Organization and time management. The ability to multitask, prioritize, and stay organized while working with large amounts of data.
• A steady, flexible approach as accounting standards, tax requirements, and systems evolve.
• A team‑first mindset working across departments to gather, verify, and make sense of data.

• High school diploma or equivalent.
• A minimum of 2 years of…