Payroll and Expense Lead

We are seeking a highly skilled and motivated Payroll Lead to join the o9 Solutions team. In this individual contributor role, you will be responsible for the day‑to‑day operations of payroll and all related tax filings and reporting, establishing checks and balances to ensure payroll compliance, accuracy, and timeliness while monitoring and overseeing multi‑state payroll activities for 500+ employees throughout the U.S. and Canada.

• Lead the administration of payroll‑related activities in a rapidly changing internal environment.
• Serve as an effective partner and liaison with both internal and external stakeholders for all payroll related activities.
• Direct and coordinate the flow of the payroll function including ongoing process improvement assessments.
• Work with various internal and external team members to provide guidance and feedback on payroll processes.
• Manage payroll and expense transactions, production of bi‑monthly payroll, and collaboration with payroll vendor, HR, Finance, etc., ensuring compliance with all applicable State/Federal laws and IRS regulations.
• Audit pay records (inter‑hourly pay records and PTO) and check timesheets for accuracy and timeliness.
• Address employee questions and concerns in an efficient manner.
• Liaise with Human Resources to verify and confirm employee pay calculations.
• Review, validate, and authorize correspondence with tax and government agencies and resolve issues with payroll service providers as needed.
• Support finance/accounting needs, including preparation of payroll journal entries, reconciliation of payroll GL accounts, and act as point of contact for finance‑related questions.
• Document all aspects of the payroll process and ensure proper controls are in place.
• Perform monthly reconciliations of payroll‑related liabilities, such as benefits and PTO.
• Review, process, and release for payment or reject electronic expense reports in the expense management system.
• Other duties as required.

• Associate’s or Bachelor’s degree required.
• 7+ years of payroll service experience, preferably with ADP or a similar outsourced payroll processing system.
• Demonstrated working knowledge of accounting and the general ledger.
• Experience developing and complying with internal controls.
• Previous experience with multiple payroll vendors and leading system implementations and upgrades.
• Ability to work independently with minimal supervision.
• Practical knowledge of payroll and time systems and ERP systems such as Workday, ADP, Net Suite, or similar, and implementation practices.
• Excellent time‑management skills with the ability to prioritize multiple tasks.
• Demonstrated ability to interact with multiple levels within the company and external contacts.
• Ability to influence others in acceptance, approval, and technical clarification.
• Strong understanding of accounting, payroll, timekeeping, and payroll tax rulings, policies, and procedures.
• Ability to keep all records and information in strict confidentiality, with attention to detail, time orientation, organization, and follow‑through when issues arise.
• Effective presentation skills and ability to respond to questions from managers and colleagues.
• Strong data entry and mathematical skills.
• Excellent written and verbal communication.
• Ability to apply common sense, judgment, and leadership to carry out instructions furnished in written, oral, or diagram form.
• Ability to handle problems involving several concrete variables in standard and crisis situations.
• Preferred:
  Bachelor’s or higher degree in accounting or a similar field.
• Preferred:
  Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

This position at o9 Solutions has an annual salary range of $93,386-$128,407. Additionally, you may be eligible to participate in our medical, retirement, and other company‑sponsored benefits. The above information reflects the expected base salary range, although the lower and upper bounds may vary based on location, skills, experience, certifications, licenses, or other relevant factors.

o9 is an equal‑opportunity employer that values diversity and inclusion. We welcome applicants from all backgrounds, ensuring a fair and unbiased hiring process.