Route Processing Administrator

Job Title: Route Processing Administrator

Location: Fossil Creek, TX 76106

Work Arrangement: Onsite

Employment Type: Contract

Duration: 3+ Months (Possible Extension)

Domain: Route Accounting / Cash Management / Operations Administration

Pay Rate: $17.00/hr. on W2

Schedule: Monday – Friday | 8:00 AM – 4:30 PM CST

Deadline: 8/15/2026

• High School Diploma or GED required; some college preferred.
• 2–5 years of experience in an automated office or administrative environment.
• Experience handling cash and maintaining cash accountability.
• Strong data entry and record management skills.
• Experience reviewing and reconciling financial or accounting records.
• Basic computer proficiency with Microsoft Office and database applications.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.

• Experience using a Route Accounting System.
• Experience working in a cash room environment.
• Knowledge of driver settlement and route accounting processes.
• Experience with payment management systems.
• Familiarity with inventory reconciliation and warehouse operations.

The Route Processing Administrator is responsible for supporting daily route accounting operations, cash reconciliation, and driver settlement activities. This role ensures accurate processing of route documentation, cash handling, deposits, and financial records while maintaining compliance with company procedures and internal controls.

The ideal candidate is detail-oriented, organized, and experienced in cash handling, administrative support, and financial reconciliation within a fast-paced operations environment.

• Handle cash transactions while maintaining strict accountability and security.
• Research and resolve driver cash overages and shortages.
• Prepare deposits for armored car pickup and ensure deposits are Fed-Ready.
• Validate compliance with cash drop procedures.
• Maintain cash reconciliation records and driver deposit logs.
• Count full-service cash and reconcile financial transactions.

• Review and verify end-of-day driver paperwork for completeness and accuracy.
• Run daily route settlement reports and resolve settlement discrepancies.
• Process check-in/check-out (COCI) messages.
• Maintain and update route accounting system records.
• Review settlement exception reports and investigate discrepancies.
• Coordinate with the Route Accounting Department to resolve issues.

• Verify proof of delivery documentation, including DSD paperwork and store stamps.
• Prepare driver paperwork for imaging and record retention.
• Maintain Missing Documents Logs and compliance records.
• Maintain driver compliance documentation, including DOT and DVR logs.
• Research mailed checks, prepare supporting documentation, and process payments.

• Coordinate with warehouse inventory personnel to resolve inventory and sales reconciliation issues.
• Conduct driver audits in accordance with company internal controls.
• Support continuous process improvement initiatives within route accounting operations.

• Follow all workplace safety requirements and PPE guidelines.
• Comply with facility screening procedures and dress code requirements.
• Maintain compliance with company cash handling and operational policies.

• High School Diploma or GED required.
• 2–5 years of experience in an office or administrative environment.
• Strong cash handling and reconciliation experience.
• Excellent data entry accuracy and attention to detail.
• Proficiency with Microsoft Office applications.
• Strong organizational, analytical, and communication skills.
• Ability to work independently and manage multiple priorities.

• Experience using Route Accounting software.
• Experience working in a cash room environment.
• Knowledge of driver settlement and route reconciliation processes.
• Experience supporting warehouse or distribution operations.
• Familiarity with payment management systems and inventory reconciliation.