Accounting Coordinator

Who we are:

At Reeder General Contractors, we are driven by a clear mission: to provide opportunity and add value to the lives of the people we work with. We accomplish this by delivering purpose-driven construction services rooted in a safety-first approach, servant leadership, family values, and an unwavering commitment to excellence. Simply put, our mission is to Make People Better—our employees, our partners, and the communities we serve

The Accounting Coordinator plays a key role in the day-to-day financial operations of the company, with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR). This position is responsible for processing invoices, issuing payments, generating customer billings, and maintaining accurate financial records. The role also includes maintaining vendor and customer relationships, ensuring timely payments and collections, and supporting general accounting tasks as needed.

Invoice Processing:
Accounts Payable & Receivable Support:
Assist with processing invoices and payments, ensuring timely and accurate recording of transactions. Help manage accounts receivable functions, including invoicing, tracking outstanding payments, and following up on overdue accounts. Support the reconciliation of vendor statements and ensure all discrepancies are resolved promptly.

Payment Processing:
Prepare and process vendor payments, ensuring all payments are made within company terms and deadlines. Coordinate with the controller to ensure accurate and timely payment disbursements (via check, ACH, wire transfer, etc.). Resolve payment discrepancies and ensure accurate payment records.

Vendor Management:
The Accounting Coordinator must accelerate inquiries and disputes, to the Accounting Manager. Vendor management requires maintaining relationships with vendors and suppliers. Update contact details and payment terms if needed to support the accounting team records.

Lien Waivers:
The Accounting Coordinator is responsible for ensuring timely review and processing of lien waivers through GCPay prior to subcontractor payouts. Accurately follow approval workflows and understand the differences between conditional and unconditional waivers. Maintain organized records and assist in communication with subcontractors when needed. Building relationships with subcontractors and ensure that Lein waivers are handled in a timely manner.

Subcontractor Pay Application Processing:
The Accounting Coordinator is responsible for ensuring that all pay applications in GCPay are thoroughly reviewed and approved by the relevant team members. This includes verifying the accuracy and completeness of the pay applications, coordinating with the necessary parties to obtain approvals, and ensuring that the process aligns with company policies and timelines. The role requires attention to detail and effective communication to guarantee that all required approvals are obtained in a timely manner.

Subcontractor Pay Application Pay Outs:
The Accounting Coordinator is responsible for tracking occurrences of Owner payments on the accounting calendar. Other responsibilities include the verification of retrieval of all lien waivers from trade partners and any tiered vendors from the previous month. The responsibility of the Accounting Coordinator in Pay Outs also includes organizing and storing bond claims or notices on server and job folder for joint checks.

Responsibilities also include coordinating with the project team to identify any payments that need to be withheld and ensuring that all required lien waivers—both from trade partners and lower‑tier vendors—have been received for prior payments

Fixed Assets/Equipment Monitoring:
The Accounting Coordinator supports the company’s equipment and fixed asset process by tagging physical assets, capturing basic asset details, and maintaining current tracking logs. This role ensures all new assets are labeled and linked to job sites or employees, and that movements are recorded consistently to support operational control.

Credit Card Processing:
The Accounting Coordinator supports the weekly credit card processing cycle by…