Accounts Payable Specialist

We are looking for a detail-oriented Accounts Payable Specialist to join our team. This role is responsible for managing vendor invoices, payments, and account reconciliations across multiple entities. The ideal candidate has experience with accounting systems, strong organizational skills, and a proactive approach to maintaining accurate financial records and timely payments.

Company Offers:

• Full medical, dental, and vision benefits
• Onsite gym
• Tickets to local events and more!

Accounts Payable Specialist Responsibilities:

• Process and code vendor invoices accurately and ensure proper approval before payment.
• Enter invoices and payment information into the accounting system and maintain organized documentation.
• Review invoices for accuracy, proper coding, purchase orders, and supporting documentation.
• Prepare and process vendor payments through checks, ACH, and other payment methods.
• Reconcile vendor statements and research and resolve discrepancies or outstanding balances.
• Maintain accurate records of invoices, payments, credits, and vendor communications.
• Communicate with vendors regarding invoices, payment status, account discrepancies, and billing questions.
• Work closely with operations, purchasing, project teams, and management to resolve invoice and payment issues.
• Monitor accounts payable aging and ensure invoices are paid accurately and on time.
• Perform regular account reconciliations to ensure financial accuracy.
• Reconcile Sage Intacct with invoices generated from service and operational software platforms.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Support multiple entities and divisions, ensuring expenses and payments are accurately recorded for each company.
• Maintain organized AP records and assist with internal and external audit requests as needed.

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Qualifications:

• Experience with an ERP or accounting system such as Net Suite, Zoho Books, or Sage.
• Strong understanding of accounting principles and accounts payable processes.
• Background utilizing Ramp
• Intermediate Excel skills, including SUMIFS, VLOOKUP/XLOOKUP, and pivot tables.

This is a great opportunity for someone with a strong accounting foundation who wants to grow their career in a high-volume, multi-entity environment.