Accounts Payable Clerk; KG

Job Title

Accounts Payable Clerk

Accounting & Finance

The accounts payable clerk ensures timely payment of company bills, proper coding and approval of invoices, handles AP queries, reconciles supplier statements, and applies general accounting and budgeting knowledge.

None

• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Reconcile processed work by verifying entries and comparing system reports to balances
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries
• Pays vendors by monitoring discount opportunities, verifying federal , scheduling, preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation
• Ensures credit is received for outstanding memos, stop payments, op-payments or purchase order amendments
• Pays employees by receiving and verifying expense reports and requests for advances; preparing checks
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Maintains historical records by microfilming and filing documents
• Disburses petty cash by recording entries and verifying documentation
• Reports sales taxes by calculating requirements on paid invoices
• Protects the organization’s value by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Accomplishes accounting and organization mission by completing related results as needed

• Proficient in written and oral communication skills
• Possess strong computer skills, able to read, write, and comprehend written instructional documents
• Ability to function well in a high‑paced and at times stressful environment
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals from a financial perspective
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
• Ability to apply concepts of introductory algebra and geometry
• Proficient Microsoft Office productivity suite
• Good organizational skills, including the ability to multi‑task and prioritize, to manage multiple accounts
• Strong verbal communication skills, including active listening and telephone manner
• Interpersonal skills, including conflict resolution, for building strong relationships with suppliers, contractors, and business partners

• High school diploma, GED, or equivalent required
• Bachelor’s degree in accounting, finance, or related field preferred
• At least two years of related experience required

• Prolonged periods of sitting at a desk and working on a computer
• Occasional periods of prolonged exposure to loud noises
• Ability to lift up to 25 pounds at times
• Ability to stand, walk, and reach with arms and hands as necessary
• Ability to hear and see to position and safety requirement levels
• Occasional exposure to elements such as heat, cold, noise, dust, dirt, and chemicals

• Must be able to successfully pass as required a federal, state, or local government’s background investigation

The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.

We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.