BOOKKEEPER - District Clerk

The Accounting Bookkeeper will be responsible for assisting with the daily functions of the District Clerk’s Office including verifying all daily revenue received in Criminal, Family, Civil, Juvenile and Tax Sections from various revenue reporting systems, as well as reviewing daily bank deposits. The Accounting Bookkeeper is also responsible for preparation of consolidated daily revenue reports and fee transfer to the Auditor’s office.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interprets court orders relating to receipt and withdrawal of Registry Funds. Audits cases and verifies accuracy of court cases while reviewing Negative Case Balance reports. Determines appropriate course of action needed to correct case.
• Verifies and approves issuance of Registry Fund disbursements. Completes Tax Disbursement process by verification and case auditing of adjustments.
• Prepares financial reporting for balancing daily and monthly deposit reconciliations.
• Prepares consolidated daily revenue reports using spreadsheets.

• Prepares bank deposits for daily pickup. Performs verification of daily deposits for all sections, preparation of consolidated daily revenue reports, and spreadsheet entries for fee transfer to the Auditor’s office. Verifies and analyzes electronic commerce deposits from County Depository with revenue receipting systems and consolidated revenue reports.

• Processes refunds by check requests, e-File, and Certified Payments by running daily Accounting Notifications in District Clerk’s Accounting system.

• Initiates and verifies the transfer of Positive Pay transactions for checks issued in the General and Registry Fund bank accounts.
• Researches and provides data for Unclaimed Property Funds to the County Auditor and the State of Texas for General and Registry Funds.
• Verifies customer E-Recording ACH confirmations with source receipting system, customer account statement and financial institution and ensures vendor compliance with appropriate E-Recording agreements.
• Validates credit card payments with vendor and daily receipting systems in case management systems for all sections in the District Clerksoffice.
• Verifies all court transactions in District Clerk sections with source receipting systems, eFileTexas.gov and its third-party provider, the credit card vendor, and financial institutions confirming appropriate transaction fees.

• Identifies and tracks General Fund transactions sitting in Deposit on Cost for Family, Civil and Juvenile. Maintains reporting and determines if adjustments or refunds are needed.
• Acts as a backup to the Systems Accountant and Registry Funds Accountant in their absence.
• Creates formal journal entries providing appropriate support and completing approval processes. Analyzes financial data and interprets general ledger posting. Compile, audit, verify, accumulate totals and report uncollectable assessments in delinquent Tax cases. Complete adjustment and verify cases post adjustment for all uncollectable assessments.
• Answers incoming calls regarding General and Registry fund disbursements, customer refunds and credit card transactions.
• Performs cash drawer audits for all sections. Works with the Accounting Manager and Auditor’s Office when random cash audits are performed by providing all requested documentation and records.
• Communicates with customers regarding investment accounts and funds in the Registry.
• Performs a pre-balance reconciliation to verify the accuracy of funds in the General Fund and Registry Fund bank statement, fees transferred to the Auditor, receipting entries in case management systems, disbursements and adjustments.
• Performs other duties as assigned.

Knowledge, Skills, & Abilities:

• Excellen…