Sr. Executive Assistant

Who We Are

JPS Health Network is a $950 million, tax-supported healthcare system in North Texas. Licensed for 582 beds, the network features over 25 locations across Tarrant County, with John Peter Smith Hospital a Level I Trauma Center, Tarrant County's only psychiatric emergency center, and the largest hospital-based family medical residency program in the nation. The health network employs more than 7,200 people.

Acclaim Multispecialty Group is the medical practice group featuring over 300 providers serving JPS Health Network. Specialties range from primary care to general surgery and trauma. The Acclaim Multispecialty Group formed around a common set of incentives and expectations supporting the operational, financial, and clinical performance

outcomes of the network. Our goal is to provide high quality, compassionate clinical care for every patient, every time.

Why JPS?

We're more than a hospital. We're 7,200 of the most dedicated people you could ever meet. Our goal is to make sure the people of our community get the care they need and deserve. As community stewards, we abide by three Rules of the Road:

1. Own it. Everyone who wears the JPS badge contributes to our journey to excellence.

2. Seek joy. Every day, every shift, we celebrate our patients, smile, and emphasize positivity.

3. Don't be a jerk. Everyone is treated with courtesy and respect. Smiling, laughter, compassion - key components of our everyday experience at JPS.

When working here, you're surrounded by passion, diversity, and dedication. We look forward to meeting you!

For more information, visit (Use the "Apply for this Job" box below)..

To view all job vacancies, visit  or .

Job Title:

Sr. Executive Assistant

Requisition Number:

43419

Employment Type:

Full Time

Division:

HR ADMINISTRATION & MANAGEMENT

Compensation Type:

Hourly

Job Category:

Business / Professional

Hours Worked:

Location:

John Peter Smith Hospital

Shift Worked:

Job Description:

Description:

The Sr Executive Assistant expertly manages and supports a Sr. Executive Vice President and or Executive Vice President. The Sr Executive Assistant anticipates and independently address' opportunities by staying align with the Executives and their priorities and supports organizational growth. The Sr Executive Assistant understands the importance of remaining agile and keeping pace with the needs of the Sr EVP and or EVP.

This role provides complex administrative support by planning and scheduling complex calendar(s) with limited or no consultation, resolving calendaring conflicts. Independently prioritize, plan, coordinate and /or oversee logistics, travel arrangements, visits, and project work with individuals and entities internal and external.

Typical Duties:

* Assists in carrying out a variety of specific and routine work projects; making decisions within the scope of assigned authority.

* Receives and analyzes executive's incoming e-mails and phone calls for prioritization and potential independent action.

* Provide a bridge for smooth communication between the SEVP and EVP and internal departments; demonstrating leadership to maintain credibility, trust, and support with Executive Team.

* Develops, Initiates, oversees, coordinates, and follows through with administrative projects and reports involving the preparation, compilation, and distribution of administrative documents and presentations to ensure deadlines are met by Executives.

* Provides exceptional customer service in conversations, follow-up and follow through; responds in a timely manner for any requests, phone calls and emails; exercises attention to detail for information given and received.
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* If necessary and applicable this position provides support to the CEO in the absence of the Executive Office Manager.

* Responsible for keeping all related printed and electronic documents as it relates to the Board of Managers including the board portal that is utilized by executives and the board, current, and secure/confidential as needed.

* Presents and reviews ideas and drafts business documents ensuring high quality work products.

* Assists in developing organizational charts, business documents, and various other reports.

* Preparation and coordinates various onsite and offsite meetings, prepare agendas, distributing meeting invitations, securing meeting room confirming attendance, coordinating catering, recording and transcribing minutes for executive review.

* Arrange travel for conference's and or speaking engagements includes hotel, car rental, and flights. Follow through with any reimbursements that are incurred during the travel.

* Performs other related duties as assigned.

Qualifications:

Required

Education and Experience:

* High School Diploma, GED or equivalent.

* 2 - 3 years of experience as an Executive Assistant

* 2 plus years of experience supporting an Executive C-Suite

* Must have experience coordinating Board Meetings and working with Board of Managers
Required

Licensure/Certification /Specialized…