Administrative Assistant

CHC seeks an Administrative Assistant to support multiple leaders within the Food & Service Retail team in the Dallas office. The ideal candidate demonstrates initiative, enthusiasm, and has strong attention to detail.

• Manage multiple calendars, tasks, email communication, as well as planning and executing travel arrangements regularly.
• Prepare, submit and track expense reports
• Prepare documents including correspondence, presentation and report packaging (including graphics, charts and graphs) and spreadsheets
• Retain current contact lists with business contacts; handle all inbound and outbound department mail, courier and overnight shipping
• Maintain department documents including scanning, saving and organizing folder structures in accordance with document retention procedures
• Provide daily support for the team and perform additional tasks and special projects as needed

• 5+ years of administrative experience supporting management level professionals, representing the department with a polished professional presence and excellent communication skills
• Significant experience making travel arrangements to coordinate airlines, hotels, and ground transportation
• Highly proficient in MS Office, including using Outlook to manage multiple calendars and contact lists
• Intermediate proficiency in Excel with ability to create tables; intermediate to advanced proficiency in PowerPoint to produce polished presentations
• Experience with Adobe Photoshop a plus
• Excellent time management and organization skills including the ability to prioritize, support, and anticipate the needs of several managers with initiative and enthusiasm
• Extraordinary interpersonal skills; collaborates effectively with internal business groups and external partners
• Confidential, empathetic and diplomatic in all interactions; demonstrates flexibility and good instincts
• Please note this role is fully in-office at our Dallas Old Parkland Headquarters