Project Assistant Sales Coordinator

Benefits

• Competitive salary
• Dental insurance
• Employee discounts
• Free food & snacks
• Free uniforms
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Sound Ideas is Fort Worth's oldest Audio Video/Home Integration company, celebrating over 53 years in business. If you are a highly motivated, detail oriented and dedicated individual, we want you to join our team! This position is an administrative position working directly with our sales team and technicians.

• High attention to detail
• Assist with proposals are accepted by client
• Executive assistant to President
• Direct contact with clients in various capacities
• Support accounting with various payment stages of jobs
• Update payment status with Sales Team and Purchasing within software
• Once Scheduled (by sales team) – Keep track and work with Sales team on order processes
• Assist with job staging and confirm arrivals or items received
• Keep track and confirm when staging is ready for jobsite
• Keep track when items are “borrowed” from one job so that stock is replenished before the date we are to arrive on site
• Print Order List (Dtools) for sales orders
• Print Pick List for Warehouse staging
• Receive Purchase Orders along with Warehouse Staging of jobs
• Assist with technician timesheet approvals for proposed jobs and Service Orders
• Update technician calendar and Dtools as needed (job changes)
• Assist with finalizing/closing jobs
• Review Installation List from Technician for job closing
• Confirm budget time with project actual time
• Obtain and send Certificate of Insurance as requested by builders
• Maintain outside contractor required forms
• Assist with Education Portal Set Up and tracking
• Customer Support/Sales Team Support
• Once final payment is made by a client, follow up on our overall service and get reviews
• Follow up with Technicians on products potentially needed for Service Orders
• Work with Purchasing on what items to order as needed

• Strong verbal and written communication
• General construction process experience a plus but not required
• Excellent attention to detail and organized
• Must be versatile with administrative duties
• Must have skills of adaptability
• Self Motivated, task driven
• Excellent customer service
• Microsoft Office - Excel experience with tables and charts a plus
• Effective time management and logical decision-making ability
• Eager to assist in multiple areas
• Ability to multi-tasks

We offer a great work environment, competitive wages, health, dental, vision, retirement plan with matching contributions and PTO!