Executive Assistant

Overview

Seeking an experienced Executive Assistant to provide proactive administrative support and ensure seamless day‑to‑day operations. This role requires exceptional organization, strong judgment, and the ability to manage sensitive information with the highest level.

• Provide comprehensive administrative support, including complex calendar management, travel coordination, and expense reporting
• Prepare, review, and handle highly confidential documents and communications
• Plan and execute meetings, including scheduling, materials preparation, logistics, and follow‑through
• Develop a deep understanding of team priorities and align administrative activities to support organizational goals
• Navigate competing priorities with flexibility, urgency, and accuracy
• Anticipate needs, conduct research when required, and proactively address emerging issues
• Build strong relationships across teams by actively listening, adapting to needs, and fostering trust

• 5+ years of relevant administrative experience, including 3+ years supporting executives; experience in fast‑paced or high‑stakes industries preferred
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Excellent written and verbal communication skills with a focus on clarity and accuracy
• Proven ability to manage confidential information with integrity and sound judgment
• High attention to detail and ability to multitask in a dynamic environment
• Flexibility to address urgent or after‑hours needs when necessary
• Outstanding organizational and time‑management skills, with the ability to balance multiple stakeholders and shifting priorities
• Strong relationship‑building skills and collaborative work style
• Self‑directed problem‑solver with the initiative to learn and take on new responsibilities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self‑identification form, please  or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)