Administrative Support​/Clerical: Campus Grades 701 Pool

Position Type: Supporting - Administrative Associates/ Campus Administrative Associate

Date Posted: 11/12/2025

Location: To Be Determined

Closing Date: Open Until Filled

Education: Accredited High School diploma, GED, or Texas Certificate of High School Equivalency.

Certification/License: None.

Experience:

• Pay Grade 701 – 1 year of clerical or secretarial experience including receiving visitors via multi‑function phone system and/or in‑person, giving instructions, and maintaining confidentiality of files and records; 2 years preferred.
• Pay Grade 702 – 1 year of office experience including receiving customer visits/calls, typing correspondence and/or data entry, working with financial or other numbers, and maintaining confidentiality.
• Pay Grade 703 – 2 years of office experience performing detailed work that included the use of arithmetic, research, or other functions; payroll; correspondence; meeting planning; working with financial or other numbers, and maintaining confidentiality while collaborating with staff and other departments.
• Pay Grade 704 – 3 years of office experience such as receptionist, receiving visitors via telephone and/or in person, giving instructions, maintaining confidentiality of files and records, clerical or secretarial experience, plus data entry/search skills with FRONTLINE.

Language: Bilingual (English/Spanish) working proficiency preferred in some settings.

Pay Grade 701 – Reception and visitor support:

• Greets all visitors to the building and determines nature of business.
• Sets the tone for a welcoming environment through demeanor, professional appearance, and communication.
• Directs visitors to appropriate personnel in accordance with district policies.
• Maintains visitor log, issues passes, and contacts staff to escort or guide visitors.
• Ensures reception desk coverage and ease of entrance access.
• Operates a multi‑line telephone console and refers callers appropriately.
• Takes accurate messages and distributes them timely.
• Responds to emergency calls and notifies parties to address safety or security issues.
• Receives deliveries and disseminates materials to appropriate parties.
• Maintains printed media providing event information.
• Prepares memos, correspondence, reports, and other documents as needed.
• Compiles, maintains, and files all reports, records, and documents.
• Assembles packets, brochures, mail‑outs, and other materials as needed.
• Assists with sorting and disseminating mail.
• Assists other departments with special projects.
• Maintains confidentiality.

Pay Grade 702 – Administrative support:

• Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.
• Answers incoming calls and provides general information.
• Arranges and coordinates meetings and conferences; maintains calendar and prepares follow‑up materials.
• Prepares periodic reports regarding related program activities.
• Prepares and maintains forms and records, including personnel and payroll information.
• Operates office equipment (computers, printers, copy machines).
• Maintains office files systematically and confidentially.
• Tracks invoices and maintains a receiving system.
• Orders and maintains supplies for the office.
• Enters purchase orders, requisitions, and work orders including travel.
• Maintains and reconciles budget expenditures.
• Maintains payroll including FRONTLINE time.

Pay Grade 703 – Advanced administrative support:

• All duties of Pay Grade 702 plus:
• Monitors and processes time records, including leave requests, and submits to central office per established procedures.
• Maintains departmental records per established procedures.
• Schedules meetings, appointments, and maintains director’s calendar.
• Assists with departmental budget preparation and records accurate expenditures.
• Prepares and processes departmental payroll submissions in a timely manner and liaises on payroll issues.
• Maintains inventory of fixed assets, equipment, and supplies.
• Assists with planning, preparation, and setup of staff meetings and departmental activities.
• Sorts, distributes, or delivers mail and other documents.
• Maintains confidentiality.

Pay Grade 704 – Senior administrative support:

• All duties of Pay Grade…