Executive Administrator

Title: Executive Administrator

Division: SYS-UNTS Chancellor's Office

Department: SYS-Chancellor's Office-900100

Location: Fort Worth

Salary: Salary Commensurate with Experience and Qualifications

FTE: 1.000000

Retirement Eligibility: TRS Eligible

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people‑first values‑based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities.

We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values System.edu.

The University of North Texas System invites applications for the Executive Administrator.

The Executive Administrator for the Office of the Chancellor provides essential administrative and operational support to ensure the effective day‑to‑day functioning of the Chancellor’s Office. This position directly supports the Chief of Staff and Board Secretary by managing complex calendars for the Chancellor and Chief of Staff, and the Office of the Board of Regents, coordinating travel arrangements, processing and tracking expenses, preparing routine reports, and handling a wide range of administrative tasks.

The Executive Administrator serves as a key point of coordination within the office, requiring strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast‑paced executive environment.

Bachelor's degree in a Business Administration or related field and six (6) years of highly responsible and varied experience; or any equivalent combination of experience, education and training.

• Highly organized, adaptable, excellent communication skills, and tech‑savvy
• Attributes:
  Discreet, proactive, resourceful, and calm under pressure.
• Availability:
  Flexible schedule and ability to travel within the metroplex on short notice.
• Adaptability:
  Flexible and able to adjust to changing priorities and work demands.
• Attention to detail:
  Meticulous in handling administrative tasks, proofreading documents, and maintaining accuracy in data entry.
• Strong Communication
  
  Skills:
  
  Must have excellent verbal and written communication skills when interacting with others. Proficiency in written and verbal communication, including drafting emails, memos, and reports.
• Proactivity & Problem‑Solving:
  Must be a natural problem solver with strong situational awareness and the ability to anticipate challenges before they arise.
• Confidentiality:
  Ability to handle sensitive information with confidentiality and maintain a professional demeanor in all interactions.
• Calendar management:
  Experience in scheduling meetings, coordinating travel arrangements, and managing appointments for executives.
• Problem‑solving skills:
  Resourceful in resolving issues independently and making quick decisions in high‑pressure situations.
• Proactive mindset:
  Anticipates the needs of executives and takes initiative to provide support and assistance before it is requested.
• Significant executive support experience,…