Official PUBLIC Records Manager, County Clerk

Summary

Manages the daily operations of the Recording & Records Preservation Division while ensuring timely, accurate and professional service for the recording, redaction, indexing, digitization and preservation of all official public records while restricting access to closed records. Responsible for the direct supervision of Assistant Managers of four (4) teams, overseeing project development activities, the implementation of new or expanded departmental policies and procedures, direct office procedural tasking, and ensuring office compliance with department and County policies as well as state and federal laws.

Also responsible for the development and administration of the department's budgets, recommending hiring, promotions, terminations, and handling disciplinary actions of level two or greater. Represents the County Clerk's Office at various meetings, functions, and conferences.

Tarrant County employees enjoy superior health, retirement, and insurance benefits & 13 County Holidays.

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• Manages the daily operations of the Recording & Records Preservation Division.
• Ensures compliance with all rules, statutes and standards for filing, electronic filing, redaction, indexing, accessing and restricting access to official public records.
• Reviews questionable documents requested for escalation by Intake Assistant Manager and provides decisions based on all applicable rules and statutes.
• Escalates questionable documents to the Tarrant County Criminal District Attorney's Office for opinion and provides final decisions to customers.
• Prepares and creates the annual budget for the division and estimates revenues.
• Directs the daily activities of Assistant Managers.
• Reviews personnel issues up to first-level discipline, resolves issues to third-level discipline, and recommends further actions.
• Performs interviews with applicants and makes recommendations for hiring and promotions.
• Coordinates subordinate performance appraisals, validates accuracy, develops feedback and goal setting.
• Coordinates archival and destruction of documents for all County Clerk offices in accordance with the latest retention schedule.
• Represents the County Clerk's Office at County, state and national conferences and relevant committees or work groups.
• Oversees a career path for entry-level employees with corresponding training procedures and manuals.
• Reviews and evaluates current document management, cashiering, redacting, indexing and automated systems for future requirements and efficiency.
• Prepares an annual Preservation & Restoration Plan for public hearing in Commissioners Court.
• Establishes and maintains communication with other county, state, federal and municipal agencies.
• Monitors fee collection, cash bond transactions and other cash transactions.
• Provides trend analysis for document type filings, fee increases, data usage and potential revenue sources.
• Reviews, researches and tracks proposed legislation, estimates fiscal impact, and recommends implementation of new policies to comply with newly enacted legislation.
• Coordinates expansion of types of documents to be electronically filed.
• Coordinates review of proposed national standards initiatives and their effects on the office.
• Resolves escalated concerns or issues from customers via telephone, email or in person as needed.
• Performs all other related duties involved in the operation of the County Clerk's Office as assigned or required.

• Bachelor's degree or equivalent experience in lieu of a degree.
• Minimum of five (5) full-time years of experience in a related field of which two (2) full-time years must be in management. A Master's degree may substitute for two (2) years of the required experience.
• Experience in the information systems environment, local area networks and imaging software preferred. Intermediate to advanced knowledge of Microsoft Office programs, including Word, PowerPoint, Outlook and Excel (pivot tables and charts).
• Excellent verbal and written communication, presentation skills, and demonstrated effective leadership and organization.

To be considered for this position, your application must be complete and clearly demonstrate that you meet the minimum qualifications. All sections of the application—including Education, Experience and Certifications/Licenses—must be fully completed. Resumes alone do not substitute for a full application.

Tarrant County will conduct background checks on new hires that may include a criminal background check, credit reports, motor vehicle records, employment records and educational attainment.

Performing the duties of this position may require sitting, standing, bending, walking, stooping, pushing and pulling regularly. Full‑time employees participate in the Texas County & District Retirement System (TCDRS) and may also participate in a retirement savings program…