Business Support Specialist

Under general supervision, perform a variety of business support activities for the location being supported, typically of an administrative nature. Duties may include preparing, editing, or distributing correspondence; tracking, filing, collecting, summarizing, or organizing information; performing data entry and processing of information; running or producing reports; assisting with basic accounting or bookkeeping activities, including route settlement; assisting with records retention; and completing special projects.

Respond to the needs of internal and/or external customer requests or questions. May provide backup support to other administrative positions.

This role is a contract role for a minimum of 12 months

• Assist department and/or office staff, performing any combination of clerical duties including answering phones, filing, sorting, receiving, classifying, reconciling and summarizing documents and information
• Assist with office setup, furniture moves, workstation adjustments, and general space organization.
• Ability to regularly lift, carry, push, or pull items up to 75lbs (e.g., office supplies, furniture, bottled water, packages).
• May require occasional early mornings, late afternoons, or event support depending on business needs.
• May operate carts, dollies, or other equipment to move items as needed.
• Ability to stand, walk, bend, and reach throughout the workday.
• Schedule and organize onsite, off-site, or virtual meetings; prepare materials for meetings
• Assist or perform basic accounting or bookkeeping activities, including route settlement
• Track, file, collect, summarize, or organize information
• Maintain various records, spreadsheets, logs, etc.
• Use software applications and other standard office equipment for recording, storing, retrieving, and compiling information
• Compile and generate regular and special reports using established formats and procedures

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

• High school diploma or equivalent
• 1 to 3 years’ office, administrative, or related experience
• Certification and/or License – may be required during course of employment

• Proficiency and skill with Microsoft Office Suite and company computer systems
• Able to work with accuracy and attention to detail
• Able to communicate clearly and effectively, both verbally and in writing
• Able to interact positively and work effectively with others (interpersonal skills)
• Able to anticipate and recommend needed changes
• Able to independently gather data, compile information, and prepare reports
• Able to take initiative in performing job and seek increased responsibilities
• Able to multi-task and problem solve
• Able to organize time, energy, and resources effectively to achieve goals (i.e., organizational skills)
• Able to perform tasks and duties without constant supervision
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans