Executive Assistant to General Counsel & Chief University Compliance Officer

Job Summary

The Executive Assistant to the General Counsel and the Chief University Compliance Officer is responsible for managing the operations of both the office of the General Counsel and the Chief University Compliance Officer. Under the supervision of General Counsel and Chief University Compliance Officer, this position provides a broad range of paraprofessional, technical, and administrative support services to both offices.

• Manages daily operations of the General Counsel and Chief University Compliance Officer by providing various administrative duties, many involving confidentiality, public records, public relations, coordinating calendars, maintaining office inventory of supplies and printed materials, screening of phone calls, and visitors.
• Anticipates needs of and ensures executives have up to the minute knowledge of issues and projects as well as requisite materials, documents and reports by reading, researching, interpreting, updating, drafting, editing and submitting information reports; collecting and analyzing information and initiating telecommunications; reporting to executive regarding results of analyses and research; briefing executive on daily events and projects; ensuring executive has up to the minute knowledge of project timelines and status;
  
  processing budget; reads, interprets, and prepares information reports, technical reports, electronic communications, briefings and other data.
• Facilitates department projects by monitoring time and date requirements, funding and student-worker staffing; implementing plan and schedule changes; communicating status changes with team members; coordinating resource availability with requests; maintaining calendars; monitoring time and date requirements; reporting project status, needs, and outcomes to executive and staff on regular basis.
• Manages public relations by greeting visitors, customers, constituents, and colleagues in person or on the telephone; answering or referring inquiries, providing information and assistance regarding department functions.
• Maintains department schedules by keeping calendars for department staff; arranging meetings, conferences, teleconferences, and travel.
• Assists with planning and arranging meetings, conference, teleconferences, and travel as needed; coordinating catering and logistics associated with meetings and programs; tracking responses accordingly.
• Facilitates the daily activities of the office by welcoming and informing visitors to the office; answering or directing inquiries; providing assistance to the department staff for projects and scheduled activities, scheduling and setting priorities; preparing correspondence; reviewing invoices, authorizing, and processing payments.
• Assists with calendaring and monitors time-sensitive deadlines for claims, litigation, and other legal procedures.
• Complies, reviews, and organizes evidence and other information for administrative agencies.
• Maintains confidential files; contacts college administrators, members of the Board of Trustees, public agencies, and members of the public to obtain or transmit information for General Counsel and Chief University Compliance Officer.
• Assists with budget planning and budget management for the General Counsel and Chief University Compliance Officer as needed.
• Manages financial processes, including processing of invoices and vendor management for outside counsel and compliance service providers, requisitions, purchase orders, travel approvals, contracts, etc.; assists staff with budget monitoring and reporting, when requested.
• Performs other related duties as assigned.

• Bachelor’s degree and 5 plus years of progressively responsible experience in general office management.
• OR
• High school diploma or GED and 9 plus years of progressively responsible experience in general office management.

• Experience working in a law office or legal setting.

• None

• None

• Knowledge of budget process and…