Events Coordinator - Facilities Operations

Job Title Events Coordinator - Facilities Operations Position Summary

The Set-Up Coordinator manages campus event setups, furniture moves, and logistics, ensuring quality and compliance with university standards. The role acts as a liaison between Facilities Operations and campus departments, requiring strong communication, on-site presence, and attention to maintenance needs. It also supports general Facilities functions, including preventative maintenance, repairs, and daily operations.

Essential Duties and Responsibilities

The role covers event setup and coordination, including executing setups and tear-downs, interpreting work orders, ensuring safety standards, and conducting walkthroughs. It also involves furniture moves, space reconfigurations, and managing equipment inventory.

Additionally, the position serves as a liaison to campus departments, providing customer service and clear communication. It supports facilities operations by reporting maintenance needs, using work order systems, assisting with upkeep and seasonal tasks, and providing after-hours event support.

Education, Certifications and/or Licenses

High school diploma or general education degree (GED); or related experience and/or training; or equivalent combination of education and experience.

Experience

Minimum 5 years of comparable experience.

Knowledge, Skills & Abilities

Requires basic computer skills (e.g., Microsoft Office), familiarity with event and work order systems (or ability to learn), and understanding of event setup logistics and room configurations. Includes working knowledge of building systems to identify issues, standard administrative practices, and customer service principles, along with general awareness of workplace safety.

Posting Detail Information

Posting Number 2016AS1101P Posting Open Date 04/23/2026 Open Until Filled Yes Posting Close Date Special Instructions to Applicants