Administrative Assistant

Summary of Position

The Administrative Assistant – Front Desk serves as the first point of contact for the organization while also providing essential administrative support to ensure the smooth and efficient operation of the office. This role combines front desk management with high‑level coordination of office logistics, communication, and administrative tasks that support multiple departments.

• Greet visitors, employees, and vendors in a professional and welcoming manner
• Answer, screen, and direct incoming phone calls
• Manage incoming and outgoing mail, packages, and deliveries
• Maintain a clean, organized, and professional front office environment
• Serve as the first point of contact and direct inquiries appropriately

• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and distribute communications including memos, emails, and reports
• Assist in the preparation of presentations, meeting materials, and documentation
• Ensure conference rooms are prepared, stocked, and ready for meetings
• Coordinate refreshments and logistics for internal and external meetings

• Manage office supply inventory, ordering, and stocking
• Coordinate with vendors for office maintenance, repairs, and services
• Support overall office organization, efficiency, and readiness
• Assist with logistics for company meetings, visits, and events (as needed)

• Act as a liaison between employees, leadership, visitors, and external partners
• Relay messages, requests, and inquiries accurately and in a timely manner
• Manage general office communications and ensure responsiveness

• Support internal communication efforts by maintaining bulletin boards, digital displays, and announcements
• Assist with platforms such as Tru Digital and other communication tools
• Help ensure consistent and professional messaging across the site

• Maintain organized records, files, and documentation
• Assist with data entry and tracking tasks as needed
• Provide cross‑functional administrative support to various departments
• Support special projects and initiatives assigned

• Provide additional administrative support based on business needs
• Adapt quickly to changing priorities in a fast‑paced environment
• Take ownership of tasks and proactively identify opportunities to improve efficiency

• High school diploma or equivalent required; additional education or certification in Office Administration or a related field is a plus
• 1–3 years of experience in an administrative assistant, front desk, or office support role preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office technology
• Strong organizational and time‑management skills with the ability to prioritize and manage multiple tasks effectively
• Excellent written and verbal communication skills with a professional and customer‑focused approach
• High attention to detail and accuracy in all work
• Ability to work in a fast‑paced environment and adapt to changing priorities
• Demonstrated discretion and ability to handle sensitive and confidential information appropriately
• Strong interpersonal skills with the ability to interact professionally with employees, leadership, and external partners
• Proactive, resourceful, and solution‑oriented mindset with the ability to anticipate needs and take initiative

• Regularly required to sit, use a computer, and perform standard office tasks
• Frequently required to communicate, both verbally and in writing
• Occasionally required to stand, walk, reach, and lift light office materials

• Work is performed in a professional office environment
• Regular interaction with employees, visitors, and external partners
• Environment may include moderate noise levels typical of an active workplace

• Competitive base salary with performance‑based bonus potential
• 4 weeks of paid time off
• Health, dental, and vision plans
• 401(k) retirement savings plan with employer match and planning resources
• Collaborative, team‑based…