Administrative Assistant

At Vantage Bank, we’re driven by a deep commitment to supporting our customers, valuing our employees, embracing diversity, fostering meaningful connections, and providing outstanding service every step of the way.

The Administrative Assistant will support the Executive Officer and Office with day-to-day administrative needs, including scheduling, communications, and relationship coordination. They will assist with office operations, reception duties, conference room management, and general administrative support.

• Provides direct administrative support to the executive.
• Manages calendar, schedules meetings, and coordinates logistics for internal and external engagements.
• Assists with preparation of presentations, reports, and correspondence.
• Coordinates travel arrangements, including flights, hotels, rental cars, and itineraries.
• Tracks follow-ups, commitments and key action items from meetings.
• Supports relationship management by coordinating meetings, events and communications with clients, board members and community contacts.
• Supports the Executive in adopting and utilizing AI and other technology tools, including setting up workflows, assisting directly on systems and providing hands‑on guidance to integrate these tools into daily operations.
• Maintains organized filing systems and manages information flow.
• Assists with expense reporting and administrative tracking.
• Serves as front desk receptionist; greets visitors and notifies staff of arrivals.
• Manages incoming and outgoing mail, deliveries and courier coordination.
• Coordinates conference room scheduling, setup and hospitality (A/V, catering, materials).
• Maintains office supplies and general office organization.
• Assists with internal and external events, meals, meetings and employee functions.
• Performs general clerical duties including copying, filing and document preparation.
• Prepares and assembles high‑quality materials for meetings, presentations and recurring executive and board‑related deliverables.
• Supports office operations and ensures a professional and welcoming environment.
• Assists with vendor coordination and basic office logistics.
• Provides administrative support to team members as needed.
• Other duties as assigned.

• High School diploma, GED or equivalent required;
  Bachelor’s degree or some college a plus.
• Prior administrative or office assistant experience preferred.
• Excellent verbal, written and interpersonal communication skills with both external and internal customers.
• Must present a friendly, professional image and conduct.
• Must be self‑motivated with strong initiative, high level of accountability and attention to detail.
• Excellent analytical, time‑management, organizational and problem‑solving skills with the ability to multi‑task and work in a deadline‑driven environment.
• Comfortable using and learning new technologies, including AI tools, with a proactive mindset toward improving efficiency and productivity.
• Excellent PC skills, including word processing and spreadsheets via Microsoft Office products, Adobe Pro and other custom applications and systems.
• Must be a self‑starter with the ability to work independently and as part of a team.
• Ability to always maintain a high degree of ethical standards and complete confidentiality.

EOE/M/F/D/V In accordance with federal law, Vantage Bank is an equal opportunity employer. We welcome applicants from all backgrounds and encourage diversity in the workplace.