Administrative Assistant II - Directors AARA Job Fort Worth area,Texas USA,Administrative/Clerical

Position Type:
Supporting - Administrative Associates/Administrative Assistant

Date Posted:
5/12/2026

Location:
Valentine Service Center

Closing Date:
Open Until Filled
Administrative Assistant II - Directors AARA

Reports to:

Director
PC#: 24291
Pay Grade: 703
Duty Days: 239
Salary Range: $35,850 - $43,211
FLSA Status:
Non-Exempt

This is a grant-funded position and is contingent on availability of funds.

Position Purpose

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information. Coordinates work and priorities among other secretarial and clerical staff.

ESSENTIAL JOB FUNCTIONS

Records, Reports & Correspondence

Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related departmental activities.
Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.
Prepares and maintains forms and records including personnel and payroll information.
Maintains office files in a systematic and confidential manner.
Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines.
Compiles, maintains, and files all reports, records, and other documents as required. Maintains departmental records according to established procedures.

Reception & Phones

Answers incoming calls from employees, community members, and others, and provides general information, takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel.
Schedules meetings and appointments and maintains calendar for director.

Accounting & Inventory

Assists with departmental budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.
Prepares and processes departmental payroll submissions in a timely manner; acts as liaison for the department with regard to departmental payroll issues.
Maintains inventory of fixed assets, equipment, and supplies.

Other

Assists with planning, preparation, and setup of staff meetings and departmental activities.
Sorts, distributes, or delivers mail and other documents.
Maintains confidentiality.

Supervisory Responsibilities

Monitors the work of department secretaries and clerical aides.

Personal Work Relationships

All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
Exhibits high professionalism, standards of conduct and work ethic.
Demonstrates high quality customer service; builds rapport/relationship with the consumer.
Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

Knowledge of office procedures and operation of business office equipment.
Knowledge of records administration and maintenance techniques and procedures.
Knowledge of inventory control principles and methods.
Knowledge of using MUNIS software in a school administration environment.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.
Skill in performing mathematical calculations with accuracy and data entry with minimal errors.
Skill in talking to others to convey information effectively.
Skill in actively looking for ways to help people.
Skill in completing assignments accurately and with attention to detail.
Skill in interpersonal relationships, including using tact, patience, and courtesy.
Ability to accurately prepare and maintain records, files, and reports.
Ability to maintain registers of materials, supplies, time, and work performed.
Ability to work under pressure and meet close deadlines.
Ability to analyze, organize and prioritize work while meeting multiple deadlines.
Ability to process and handle confidential information with discretion.
Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.
Ability to review work for accuracy.
Ability to use software to create spreadsheets, databases, and do word processing.
Ability to organize and coordinate work, including maintaining attention to details and quality.
Ability to communicate effectively, both oral and written forms.
Ability to engage in self-evaluation with regard to performance and professional growth.
Ability to…