Office Manager; Elementary or Middle School

Position: Office Manager (Elementary or Middle School)
Position Type:

Supporting - Administrative Associates

Date Posted:

4/14/2026

Location:

TBD

Closing Date:

Open Until Filled

 Additional Information:
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Office Manager (Elementary or Middle School)

Reports to:

Campus Principal

Pay Grade: 703 (ES) or 704 (MS)

Duty Days: 214 (Traditional) or 219 (ELEVATE/ACE)

FLSA Status:
Non-Exempt

Position Purpose

Ensures the smooth functioning of their assigned office and provides administrative support to the management team. Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information. Coordinates work and priorities among other secretarial and clerical staff.

ESSENTIAL JOB FUNCTIONS

* Greets visitors and clients, ensuring they have a positive experience and receive proper assistance.

* Answers incoming calls from employees, community members, and others; provides general information, and refers callers as appropriate, to other staff or other District personnel.

* Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related campus activities.

* Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.

* Prepares and maintains forms and records including personnel and payroll information.

* Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines.

* Schedules meetings and appointments and maintains calendar for principal.

* Assists with campus budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.

* Prepares and processes departmental payroll submissions in a timely manner; acts as liaison for the department with regard to departmental payroll issues.

* Maintains inventory of fixed assets, equipment, and supplies.

* Assists with planning, preparation, and setup of staff meetings and campus activities.

* Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.

* Prepares periodic reports regarding related program activities.

* Prepares and maintains forms and records including personnel and payroll information.

* Operates all office equipment (e.g., computers, printers, copy machines).

* Maintains correspondence, records, and office files in a systematic and confidential manner.

* Maintains a system for receiving and tracking invoices.

* Orders and maintains supplies.

* Enters Purchase Orders/Requisition s and Work Orders including travel.

* Maintains and reconciles budget expenditures.

* Maintains and reconciles payroll for department.

Safety

* Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.

* Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.

* Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Supervisory Responsibilities

* None.

Personal Work Relationships

* All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.

* Exhibits high professionalism, standards of conduct, and work ethic.

* Demonstrates high quality customer service; builds rapport/relationship with the consumer.

* Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and performs as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

* Performs all job-related duties as assigned and in accordance with Board rules, policies, and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

* Knowledge of office procedures and of spelling, grammar,…