Administrative Assistant II - Directors AARA

Position Type:

Supporting - Administrative Associates/Administrative Assistant

Date Posted:

5/12/2026

Location:

Valentine Service Center

Closing Date:

Open Until Filled

 Additional Information:
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Administrative Assistant II - Directors AARA

Reports to:

Director

PC#: 24291

Pay Grade: 703

Duty Days: 239

Salary Range: $35,850 - $43,211

FLSA Status:
Non-Exempt

This is a grant-funded position and is contingent on availability of funds.

Position Purpose

Provides a full range of administrative, secretarial, and clerical support; assists in preparing reports, work orders, and letters; enters digital information including fiscal information. Coordinates work and priorities among other secretarial and clerical staff.

ESSENTIAL JOB FUNCTIONS

Records, Reports & Correspondence

* Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations; prepares periodic reports regarding related departmental activities.

* Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.

* Prepares and maintains forms and records including personnel and payroll information.

* Maintains office files in a systematic and confidential manner.

* Monitors and processes time records including leave requests and reports. Compiles information and submits to central office according to established procedures and deadlines.

* Compiles, maintains, and files all reports, records, and other documents as required. Maintains departmental records according to established procedures.

Reception & Phones

* Answers incoming calls from employees, community members, and others, and provides general information, takes reliable messages, and refers callers, as appropriate, to other staff or other District personnel.

* Schedules meetings and appointments and maintains calendar for director.

Accounting & Inventory

* Assists with departmental budget preparation and maintains accurate records of expenditures. Prepares and processes purchase orders and receives, stores, and issues supplies and equipment.

* Prepares and processes departmental payroll submissions in a timely manner; acts as liaison for the department with regard to departmental payroll issues.

* Maintains inventory of fixed assets, equipment, and supplies.

Other

* Assists with planning, preparation, and setup of staff meetings and departmental activities.

* Sorts, distributes, or delivers mail and other documents.

* Maintains confidentiality.

Supervisory Responsibilities

* Monitors the work of department secretaries and clerical aides.

Personal Work Relationships

* All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.

* Exhibits high professionalism, standards of conduct and work ethic.

* Demonstrates high quality customer service; builds rapport/relationship with the consumer.

* Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

* Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

* Knowledge of office procedures and operation of business office equipment.

* Knowledge of records administration and maintenance techniques and procedures.

* Knowledge of inventory control principles and methods.

* Knowledge of using MUNIS software in a school administration environment.

* Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.

* Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, and Word.

* Skill in performing mathematical calculations with accuracy and data entry with minimal errors.

* Skill in talking to others to convey information effectively.

* Skill in actively looking for ways to help people.

* Skill in completing assignments accurately and with attention to detail.

* Skill in interpersonal relationships, including using tact, patience, and courtesy.

* Ability to accurately prepare and maintain records, files, and reports.

* Ability to maintain registers of materials, supplies, time, and work performed.

* Ability to work under pressure and meet close deadlines.

* Ability to analyze, organize and prioritize work while meeting multiple deadlines.

* Ability to process and handle confidential information with discretion.

* Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.

* Ability to review work for accuracy.

* Ability to use software to create spreadsheets, databases, and do word processing.

* Ability to organize and coordinate work, including maintaining attention to details and quality.

* Ability to communicate effectively, both oral…