Office Manager - Chief of Staff

## Office Manager - Chief of Staff Apply locations:
Fort Worthtime type:
Full time posted on:
Posted 2 Days Agojob requisition :
JR101227
** Who we are
** We're
** The Beck Group**, the largest and most innovative integrated building firm in the country. We are focused on delivering design and construction excellence on a broad range of project types. Headquartered in downtown Dallas, with offices in Atlanta, Austin, Charlotte, Denver, Fort Lauderdale, Fort Worth, Mexico City, and Tampa, we believe a better process and outcome results from working together.

At Beck, you will find yourself surrounded by passionate colleagues who have a collaborative mindset and care about each other. We are committed to hiring the best and brightest within our industry, and that's why we are seeking experienced professionals like you to help transform the industry and continue building Beck's respected reputation.
** Position Summary
** The Office Manager / Chief of Staff will serve as a central point of coordination for the Fort Worth office and leadership team, supporting daily office operations, front-of-house hospitality, administrative functions, leadership coordination, financial administration, meetings, events, travel, onboarding, and internal office rhythms.

This person will often be the first point of contact for clients, guests, and team members, ensuring a welcoming, organized, and professional environment. The ideal candidate is polished, proactive, service-oriented, trustworthy, detail-oriented, and comfortable managing multiple priorities in a fast-paced professional environment.

This position requires strong social skills, technical proficiency, adaptability, confidentiality, sound judgment, and a high level of ownership.
** Key Responsibilities
**** Front of House / Client Experience
*** Welcome clients, guests, vendors, and visitors with a professional and hospitable presence.
* Answer and route incoming phone calls to the appropriate team member or department.
* Greet and direct guests to the appropriate person, meeting room, or office location.
* Provide clear arrival or parking instructions to guests as needed.
* Manage conference room schedules and help ensure meeting spaces are prepared and ready.
* Maintain a clean, organized, and professional front desk and reception area.
* Receive and distribute incoming mail and packages promptly.
* Serve as a positive and professional representative of Beck’s Fort Worth office.
** Office Operations
*** Support day-to-day operations within the Fort Worth office, region, and leadership team.
* Maintain the overall cleanliness, organization, and readiness of shared office areas, including the kitchen, conference rooms, reception area, work areas, and supply areas.
* Purchase, stock, and organize office supplies, refreshments, kitchen items, equipment, and meeting materials.
* Keep mugs, cups, plates, utensils, and other kitchen supplies clean, stocked, and organized.
* Ensure coffee, tea, water, and refreshments are prepared and available for guests and employees throughout the day.
* Assist with lifting, moving, and setting up items up to 50 pounds when needed.
* Maintain timely and consistent attendance to support daily office needs.
** Meeting, Event, and Hospitality Support
*** Set up and break down breakfast, lunch, refreshments, and meeting service areas for client meetings, guest visits, internal meetings, interviews, and office events.
* Book and manage meeting rooms through Outlook.
* Coordinate schedules, lunches, meetings, catering, room setup, and meeting preparation as needed.
* Help plan and coordinate regional events, employee gatherings, client visits, and office functions.
* Help ensure meetings and events reflect a high level of professionalism, hospitality, and attention to detail.
** Leadership / Chief of Staff Support
*** Provide administrative and coordination support to the Fort Worth office leadership team.
* Help organize calendars, meetings, follow-ups, office communications, priority tasks, and leadership needs.
* Support internal office rhythms, including leadership meetings, staff meetings, client visits, regional events, and special initiatives.
* Anticipate needs, identify gaps, resolve issues, and help keep the office and leadership team organized, prepared, and focused.
* Coordinate travel for regional leaders, employees, and guests as needed.
* Serve as a trusted, professional point of coordination between leadership, employees, clients, vendors, guests, and corporate support teams.
* Handle confidential information with discretion, professionalism, and integrity.
** Financial and Administrative Support
*** Support regional leadership with financial management, reporting, and administrative tracking related to the Fort Worth office.
* Review and process invoices for payment and coordinate with Accounts Payable as needed.
* Process expenses using Beck’s corporate expense management system, including Chrome River.
* Assist with basic reporting, tracking, documentation, and…