Administrative Assistant IV - Talent Management

Administrative Assistant IV
- Talent Management

Job

• Position Type:
  Supporting
  - Administrative Associates/ Administrative Assistant
• Date Posted: 6/15/2026
• Reports to:
  
  Senior Executive Director of Talent Management
• Pay Grade: 705
• Duty Days: 239
• FLSA Status:
  Non-Exempt

Provides advanced administrative, clerical, and organizational support to the Senior Executive Director of Talent Management. Assists in coordinating departmental activities, managing schedules, preparing routine reports, and maintaining records. Supports communication and workflow across Talent Management functions while ensuring efficient day-to-day operations of the executive office.

• Compiles and prepares routine and periodic reports, correspondence, and presentations to support department operations.
• Assists with gathering and organizing data for Talent Management reports and informational requests.
• Prepares memos, emails, and standard communications on behalf of the Senior Executive Director.
• Maintains confidential personnel, departmental, and administrative records in an organized and secure manner.
• Organizes and maintains electronic and paper filing systems for easy retrieval of documents.
• Assists with tracking timelines, due dates, and submission deadlines for department requirements.
• Maintains calendar and schedules meetings for the Senior Executive Director, including coordinating availability and logistics.
• Assists with preparing meeting materials such as agendas, handouts, and basic presentation documents.
• Coordinates logistics for meetings, including room setup, technology needs, and communication with participants.
• Screens and routes incoming calls, emails, and requests to appropriate personnel within Talent Management.
• Serves as a point of contact for internal staff seeking information or assistance from the executive office.
• Assists in coordinating communication between the Senior Executive Director and department staff.
• Tracks routine tasks, assignments, and follow-ups as directed by the Senior Executive Director.
• Assists with departmental budget tracking and maintains records of expenditures.
• Prepares and processes purchase orders, invoices, travel and requisitions according to district procedures.
• Supports payroll-related documentation and timekeeping processes for the department.
• Maintains inventory of office supplies and coordinates ordering as needed.
• Assists with organizing materials and logistics for departmental meetings and activities.

• Assists with planning and setup of meetings, trainings, and department events.
• Coordinates distribution of materials, mail, and internal communications.
• Maintains confidentiality in handling sensitive employee and departmental information.
• Provides administrative support for special projects as assigned by the Senior Executive Director.

Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition. Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures. Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor.

Monitors and provides guidance to administrative support staff in some settings.

All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals. Exhibits high professionalism, standards of conduct and work ethic. Demonstrates high quality customer service; builds rapport/relationship with the consumer. Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort…