Executive Assistant & Hospitality Specialist

Executive Assistant & Hospitality Specialist

Job Category
:
Administrative Support

Requisition Number
: EXECU
002028

• Full-Time
• On-site

Showing 1 location

Fischer Family Campus
249 W. Thornhill Dr.
Fort Worth, TX 76115, USA

• Travel Required :
  No

Be PROUD of what you do

You’ll join a mission‑driven team and agency dedicated to supporting our clients. We have been entrusted with a 116‑year legacy of doing good and we have set forth a bold goal of ending poverty in our community. Our services are uniquely positioned to address a myriad of key factors that keep families from reaching their bigger, brighter future. We have identified five different areas, or pathways, in which our programs create impact: financial resiliency, education credentials, emotional resiliency, resource stability, and employment.

And we’re growing our team to make it all happen!
Though we are guided by our Catholic Faith, you do not have to be Catholic to join our team or receive services.

• Executive Hospitality & Meeting Support
• Executive Office Operations
• Calendar, Travel & Logistics Coordination
• Executive Support Services
• Senior Leadership Team Operations & Integration

• Deliver a professional, welcoming, and seamless meeting experience for senior team, board members, and guests.
• Coordinate meeting room setup, refreshments, catering, and hospitality needs.
• Manage room readiness, technology checks, and printed materials for meetings.
• Support meeting execution and post‑meeting cleanup and room reset activities.
• Maintain executive conference spaces to ensure a polished experience for guests and stakeholders.

• Support the efficient day‑to‑day operation of the CEO Office (President & Vice President) through administrative excellence and attention to detail.
• Process incoming and outgoing mail, packages, and deliveries to the CEO Office (President & Vice President).
• Coordinate printing, copying, binding, and distribution of printed materials for the CEO Office (President & Vice President).
• Maintain executive office supplies, hospitality inventory, and ordering needs.
• Maintain and organize digital and physical records, files, and documents in accordance with CCFW processes and procedures.

• Coordinate all travel for the President and Vice President, including booking flights, hotels, and ground transportation; preparing detailed travel itineraries; and ensuring President and Vice President are fully prepped for all onsite commitments.
• Schedule meetings and appointments according to established priorities and direction from Vice President and Executive Operations Manager.
• Coordinate meeting logistics including room reservations and technology requirements.
• Arrange and communicate travel reservations, confirmations, and itinerary materials.
• Monitor calendar changes and communicate updates to stakeholders as directed by Vice President and Executive Operations Manager.

• Provide responsive administrative support that enables executive leaders to operate efficiently and effectively.
• Manage timesheet approvals, expense reporting, and invoice processing for the CEO/President and Vice President.
• Maintain a high level of professionalism and confidentiality with sensitive information and executive materials.
• Anticipate routine support needs and proactively resolve administrative issues.
• Work collaboratively with Executive Assistants to the senior leadership team to provide consistent, comprehensive support.

• Provide comprehensive support for senior leadership team meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions to drive execution and accountability.
• Track and assign action items from senior team meetings, ensuring owners are notified, and deadlines are monitored to support accountability and follow‑through.
• Own and drive the annual calendar of senior leadership team meetings, proactively coordinating schedules, managing all logistics, securing…