Administrative Assistant

Location

Fort Worth Campus, Fort Worth, TX

• Medical
• Dental
• Vision
• Voluntary Life (Employee, Spouse, Child)
• Employer-Paid Life Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Flexible Spending Accounts (FSA/LFSA)
• Health Savings Account (HSA)
• HSA Employer Contribution
• Critical Illness
• Hospital Indemnity
• Accident Insurance
• 401(k)
• 401(k) Employer Match
• Paid Holidays
• Floating Holiday
• Mental Health Day
• Referral Bonus Program
• Tuition Assistance Program (TAP)

The Administrative Assistant position is a pivotal role within our clerical department, designed to ensure seamless operational support across multiple leaders and departments. This role is based in Houston, TX, and requires a highly organized, detail-oriented professional who thrives in a dynamic, fast-paced environment. The Administrative Assistant will play a critical role in maintaining the efficiency of daily operations while fostering a welcoming and professional atmosphere for both staff and visitors.

• Providing administrative support to 3‑4 leaders/departments, ensuring streamlined communication and operational efficiency.
• Supervising and managing two front desk receptionists, ensuring exceptional service delivery at the first point of contact.
• Serving as the primary point of contact for visitors and callers, embodying professionalism and courtesy at all times.
• Coordinating special events and projects, contributing to the success of admissions and organizational initiatives.
• Maintaining essential office supplies and equipment to support uninterrupted operations.
• Manage and supervise two front desk receptionists, ensuring high standards of service and professionalism.
• Provide administrative support to 3‑4 leaders/departments, facilitating effective communication and task management.
• Answer incoming calls promptly and courteously, routing them accurately to the appropriate staff member or voicemail.
• Take accurate messages when necessary and ensure timely follow‑up.
• Greet visitors warmly and professionally, directing them to their intended destinations.
• Process and distribute lead inquiries accurately and efficiently to Admissions personnel.
• Assist with special admissions events, including open houses, orientations, and high school field trips.
• Perform data entry and support special projects as required.
• Execute direct mail and bulk mail projects to support organizational initiatives.
• Facilitate and proctor admission assessments with precision and compliance.
• Manage local campus purchase orders and maintain accurate records.
• Order and maintain office supplies and student scrub inventory to ensure operational readiness.
• Collect vendor invoices and packing slips for submission to corporate accounting.
• Maintain and replenish copier supplies, including paper, staples, and toner, and order replacements as needed.
• Update and distribute the phone extension list to ensure accurate internal communication.
• Coordinate maintenance requests with building management to address facility needs promptly.
• Oversee shipping and receiving of all packages, ensuring proper handling and documentation.
• Perform other duties as assigned to support organizational goals and objectives.

• High school diploma or general education degree (GED) required.
• Minimum of two years of experience in an administrative role, demonstrating strong organizational and multitasking abilities.
• Exceptional customer service skills, with a professional and welcoming demeanor.
• Proficiency in managing multiple priorities and supporting diverse teams effectively.
• Strong attention to detail and accuracy in handling administrative tasks and communications.