Administrative Assistant

Job Summary

Administrative Assistant to support the Investment Team for our Data Center business. The role serves as the operational hub of the Data Center Investment team, ensuring priorities stay on track, schedules run smoothly, and business activities are executed efficiently. The position will be based in our Dallas office for a minimum of four days per week.

• Manage complex calendars and email correspondence for department leaders, resolving scheduling conflicts and protecting time for key initiatives.
• Develop, gather, and prepare materials and information for presentations, meetings, and other business communications.
• Coordinate domestic and international travel arrangements, including all required documentation and logistics.
• Provide occasional support to other team members with meeting coordination and travel planning.
• Prepare monthly expense reports and provide additional administrative support for department members as needed.
• Review and track expense reports submitted by the investment team prior to leadership approval.
• Coordinate special events, including off‑site meetings, training sessions, and team gatherings with logistics, agendas, meeting materials, note‑taking, and day‑of‑event support.
• Maintain databases and reporting tools for the regional development team, including shared systems administration and user support as needed.
• Lead departmental initiatives focused on improving administrative processes and operational efficiency, including creating and maintaining tracking tools and documentation.
• Serve as a backup resource for other administrative professionals across the team as needed.
• Provide ad hoc support for department and team initiatives.
• Demonstrate a willingness to take ownership of new projects and contribute wherever needed to support team success.

• 3+ years of related administrative experience.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of People Soft Financials, Adobe Professional or Bluebeam, and SharePoint preferred.
• Ability to effectively execute oral and written instructions from multiple members of the Data Center Investment and leadership teams.
• Experience supporting executives and senior leaders.
• Exceptional attention to detail and commitment to accuracy.
• Ability to execute responsibilities with urgency, ownership, and strong follow‑through.
• Customer‑service mindset combined with a collaborative, team‑oriented approach.
• Positive, proactive attitude and strong work ethic.
• Excellent verbal and written communication skills, with the ability to interact effectively with customers, colleagues, management, contractors, and vendors.
• Demonstrated ability to prioritize and manage multiple assignments in a fast‑paced environment while consistently meeting deadlines.
• Ability to exercise tact, discretion, confidentiality, and sound judgment when handling sensitive information and documentation.

• Demonstrated willingness and capability to leverage emerging technologies, automation, and AI‑enabled tools to improve efficiency, quality, and speed.
• Exercises sound judgment, creative thinking, and accountability for outcomes.

Hiring Salary Range of: $22.69–$33.00 per hour ($47,195–$68,640 annually). Salary and the overall compensation package (bonus target) will be determined based on location, education, experience, knowledge, skills, and abilities as well as internal equity and market data.

All full‑time roles in the US come with a robust benefits package including healthcare, dental, and vision insurance for employees and eligible dependents. Other benefits include a 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation, generous paid time off with a starting accrual of 22 days a year, paid holidays, and volunteer time. Prologis also offers additional wellness, financial, and work/lifestyle‑specific benefits.

Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.