Administrative Assistant

Administrative Assistant

Provides administrative support to various functional departments within the Southland Industries Branch.

• Provides administrative support to various functional departments including Accounting, Estimating, Project Management and Executive
• Prepare and edit correspondence, reports, spreadsheets, and presentations
• Document management – filing, printing and archiving
• Part time reception duties including mail distribution, routing calls and attending to guests
• Facility maintenance including conference and training rooms
• Maintain office and kitchen supplies
• Prepare and organize all required onboarding paperwork and employee documentation
• Create and issue employee badges
• Document and enter New Hire Orientation and training time for all New Hires (Btime)
• Execute Payroll corrections as needed
• Assist with onboarding logistics and day coordination
• Maintain and update the Master Manpower tracking List
• Track weekly onboarding activity, manpower changes, workforce status updates
• Communicate new hire rosters to internal departments
• General administrative support as needed

• Associate's degree (A.
  
  A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience
• Working knowledge of Word Processing software, Internet software, and Spreadsheet software
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Excellent organization skills and attention to detail

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits