Administrative Assistant

Administrative Assistant

Provide clerical and administrative support to the organization. Processing of invoices, payments, and materials for the organization. Develop communications to management and employees in a variety of mediums to effectively communicate reports or messages. Maintains calendar(s), coordinates meetings, and schedules conference rooms and equipment. Prepare informational reports and conduct special projects utilizing mainframe and personal computer applications. Initiate, compile, and prepare various weekly/monthly/quarterly reports timely and accurately.

Order office supplies and business equipment supplies. Maintain Distribution equipment databases under the direction of a Materials Specialist. Assists management in various roles of storm analysis and storm support. This person will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions.

Performs all essential aspects and functions of the job as well as any other specific job requirements.

High School Diploma or GED required; some college preferred. Minimum of three years of secretarial or administrative support experience. Proficiency in computer skills such as Microsoft Word, Excel, PowerPoint, and Outlook is a must. Knowledge of company operations, policies, and procedures. Strong work ethic and commitment to meeting deadlines. Strong communication skills, both oral and written, are an essential part of the job.

Must be flexible with the ability to respond to change effectively, accept, and adjust to changes in direction and priorities. Also must be team-oriented with demonstrated ability to work effectively with others.