Maintenance Administrative Assistant

The Maintenance Administrative Assistant is responsible for supporting the Maintenance Department and the Director of Engineering by assisting with various clerical and inventory-related duties.

• Accountable for reviewing each spare part that is removed from the Inventory Cage and ensuring they are removed/entered appropriately to maintain accurate inventory counts.
• Responsible for conducting cycle counts to verify inventory items when applicable.
• Required to schedule and coordinate meetings as requested by the Director of Engineering.
• Responsible for composing a variety of memos, emails, purchase orders, reports, and other documentation as requested by the Director of Engineering.
• Required to acquire and compare quotes to coordinate various purchases as necessary to ensure that the maintenance department does not run out of supplies or materials.
• Responsible for drafting and sending out purchase orders to various contractors and vendors as applicable.
• May be required to coordinate with shipping/receiving to verify maintenance packages as they come in.
• Responsible for ensuring that specific tools are accounted for and turned in daily.
• Required to maintain the current forklift management program.
• May be asked to assist the Director of Engineering with special projects and day-to-day activities as necessary.
• Required to ensure the separation of food-grade/non-food-grade lubricants, oils, and chemicals.
• Responsible for food safety and GMPs.
• Other duties as assigned.

• Must be 18 or older to apply.
• High School Diploma, GED, or equivalent.
• Basic knowledge of administrative/clerical procedures and systems (i.e., purchase orders, invoices, Microsoft Office Suite: Word, Excel, PowerPoint, Outlook).
• 1-2 years of experience supplying administrative support preferred.
• Basic data entry and computer skills.
• Effective verbal and written communication skills.
• Must be detail oriented and capable of managing physical and electronic records proficiently.
• Must be able to effectively work in a team environment.