Administrative Assistant - Fort Worth, TX

Job Details

Job Title: Administrative Assistant

Location: On-site in Dallas Fort-Worth, TX

Schedule: Monday - Friday 8am-5pm

Job : 875

# of Openings: 1

The Administrative Assistant reports to the Executive Assistant and oversees daily office operations and provides critical administrative support to the Dallas Fort Worth location. This role serves as the operational backbone of the office, ensuring smooth day-to-day functions across facilities, scheduling, travel, and team support.

• Manage and optimize digital calendars to prevent conflicts as needed.
• Schedule internal and external appointments, conferences, and client presentations as needed.
• Reserve meeting rooms, organize catering, and distribute necessary agendas or prep materials ahead of time.
• Book flights, lodging, ground transportation, and vehicle rentals as requested.
• Draft detailed travel itineraries including confirmation codes and meeting locations.
• Collect receipts, match expenses to line items, and compile monthly expense reports using the SAP Concur Expense platform.
• Serve as the main point of contact for office vendors, building management, and cleaning crews.
• Manage the uniform program for field personnel. Review and submit Vestis and other vendor invoices to accounting.
• Track the local office operations budget and identify opportunities for cost savings.
• Monitor, order, and organize office stationery and printing supplies; allocate other office supplies as needed.
• Welcome visitors, field incoming phone inquiries, and sort incoming mail or courier packages. Ensure visitor agreements are signed and filed.
• Assist with prepping workstations for new hires and notify security for new hire and guest access badge setup.
• Support staff with assigned project-based duties and all other duties as assigned.

• None

• High school diploma or equivalent (GED) required.
• Minimum of 2 years of experience as an Office Manager, Administrative Assistant, Executive Assistant or other relevant experience.
• Working knowledge of digital productivity suites, including Microsoft 365.
• Excellent verbal and written communication skills with the ability to interface professionally with internal stakeholders and external clients.
• Superior multi-tasking and time-management skills with a proven ability to prioritize critical issues under minimal supervision.
• High level of integrity and emotional maturity when managing proprietary or confidential information.
• Team-oriented problem solver; self-motivated and positive.

Ability to successfully complete the pre-employment process.

• Experience with SAP Concur for expense management
• Notary Public certification, or ability to obtain

Prolonged periods of sitting at a desk and working on a computer.

Frequent sitting, standing, walking, reaching, typing, reading, talking, and hearing.

Ability to lift up to 15 pounds with or without assistance.

Health, Dental, and Vision plans are available to help keep you and your family healthy and happy!

For the times when things just “aren’t right” - help is available to you and your family.

Whether for a short period or for a long period, we make sure you have coverage.

Company-paid life insurance is provided for all employees. Optional term life coverage and Accidental Death & Dismemberment amounts are available as well.

Employee 401(k) participation with annual Company matching contributions will help prepare you for future retirement!

We want to support your higher education goals!

We believe our employees need to relax, rejuvenate, and get ready to re-engage.

The FSA Plan allows you to save significant amounts on your medical (includes dental and vision) expenses and dependent care expenses.

Smoking cessation program (free to employees and family), Jury duty leave, military service leave, and paid funeral leave, Uniforms are provided for certain positions, Discounts on employee purchases

The Royal Cup, Inc. Health Insurance Plan provides these links to access machine readable files as required by the Transparency in Coverage Rule. The files include negotiated service rates and out-of-network allowed amounts. The files are formatted to allow researchers, regulators, and application developers to access and analyze healthcare pricing data more easily. Contact Human Resources,  if you encounter technical issues with the links.