Athletic Coordinator

Athletic Coordinator

Mercy Culture Prep is seeking a highly organized, servant-hearted, and detail-oriented Athletic Coordinator to support the daily operations of our athletic department. This individual will partner closely with the Athletic Director to ensure excellence in administration, compliance, communication, and game-day operations while helping cultivate a Christ-centered athletic culture. This is a part-time position (20–25 hours per week) that includes responsibilities throughout the summer months.

Essential Job Responsibilities

• Athletic Operations
• Coordinate scheduling and communication with game officials.
• Maintain TAPPS compliance, documentation, and eligibility requirements.
• Manage student-athlete physicals and required athletic documentation.
• Maintain inventory of athletic equipment, uniforms, and gear.
• Ensure athletic facilities, offices, and storage areas remain organized and well maintained.
• Process and manage Planning Center (PCO) requests for athletic events and activities.
• Develop and maintain positive relationships with athletic vendors and service providers.
• Game Day Administration
• Recruit, train, and schedule Game Day Administrators.
• Coordinate game-day support staff, including clock operators, scorekeepers, and other stipend workers.
• Coordinate concession purchasing and inventory for home athletic events.
• Assist with setup and operational logistics for competitions and special events.
• Administrative Support
• Assist the Athletic Director with budget stewardship, purchasing, and Martus financial management.
• Coordinate communication with athletic families through Band, including department-wide reminders and announcements.
• Support campus events utilizing athletic facilities, including Field Days, Chapels, and other school activities.
• Provide administrative support to school leadership as needed, including field trip transportation, vehicle fueling, and other operational tasks.
• Assist with administrative coordination for Mercy Culture Sports League programs.

Qualifications

• Strong organizational and administrative skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects while meeting deadlines.
• Proficiency with Google Workspace and willingness to learn department software (Band, Planning Center, Martus, etc.).
• Ability to work independently while thriving in a collaborative team environment.
• Flexible schedule, including occasional evenings and weekends for athletic events.
• Demonstrates professionalism, integrity, and a servant's heart.
• Passion for Christian education and alignment with the mission and values of Mercy Culture Prep.

Schedule

20–25 hours per week

Year-round position, including summer responsibilities

Some evening and weekend availability required during athletic seasons.

What We're Looking For

We are looking for someone who loves serving behind the scenes, thrives in organized systems, anticipates needs before they arise, and is passionate about helping student-athletes encounter excellence both on and off the field. The Athletic Coordinator plays a vital role in supporting coaches, serving families, and advancing the mission of Mercy Culture Prep through athletics.