Administrative Assistant

Administrative Assistant to TCU Catholic Campus Ministry

Full Time Catholic Center, Fort Worth, TX, US

Position
:
Administrative Assistant to TCU Catholic Campus Ministry

General

Position Summary:

Assist the Director of Campus Ministry administratively by providing support in maintaining records, organization, and planning campus ministry activities.

Principal Accountabilities:

• Greet visitors and answer phone calls graciously and in a professional manner.
• Assists and/or leads short-term projects and initiatives at request of the Director.
• Respects the need for confidentiality and sensitivity of information.
• Has a proven ability to exercise good judgment in recognizing the scope of authority.
• Develops and maintains spreadsheets, databases, and mailing lists.
• Organizes documents for Director of Campus Ministry approval and maintains a record of expenses.
• Assists the Director of Campus Ministry for meetings, events and any other activities offered by the office, including coordinating and publicizing meeting logistics and registration for student events; ensures that set up and take down activities necessary for all events are performed.
• Organizes and maintains the volunteers' contact and required trainings (including Safe Environment) within the ministry.
• Manages and purchases food and supplies following the budget under direction of the Director.
• Assists with the upkeep and operation of the Newman Center.
• Ensures that all altar linens used for Mass are cleaned and pressed.
• Assists Director in serving as point of contact for communications with TCU Office of Religious and Spiritual Life as well as the Faculty Advisor.
• Responsible for all other projects, tasks, etc., as assigned.

Working Conditions and/or

Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.
• The ability to lift up to 35 pounds is required to set up rooms for classes and carry books, packages, or supplies.
• Significant amount of time regularly spent answering and speaking on the telephone and corresponding via email to individuals internal and externally.
• The working hours for this position are flexible based on the TCU Academic Calendar; evening and weekend hours will be required.

Travel Requirements:

• Limited travel may be required to locations within the Metroplex.

Education and Experience Preferred:

• Associates degree or greater in related field.
• Office management and administration.
• Computer literacy in Microsoft Office Suites.

Knowledge and Skills Preferred:

• Active practicing Catholic in good standing with the Catholic Church.
• Bi-lingual fluency in speaking, reading, and writing English and Spanish, preferred.
• Organizational, facilitation, research and process skills.
• Proficiency in time management and record keeping.
• Must have a valid driver’s license and have the ability to use one’s own vehicle (mileage is reimbursed) for business travel.