Records Secretary - Medical Examiner

Job Title

Medical Examiner Office Clerk

Performs assigned clerical work such as document processing and recordkeeping, assisting in the daily operations of the Medical Examiner's Office. This work may be varied and may involve simple analysis, problem solving and clerical skills.

Prepares and makes case folders for incoming cases.

Receive records for jurisdictional and non-jurisdictional counties, verifying each page for case number and scan into digital format for Crypt database, either as digital media or do not release digital media. Being exposed to blood/fluids on documents, graphic documents/photographs. Send email notification to the appropriate medical examiners regarding availability of the records.

Answers customer questions via telephone, i.e., fees, forms, case information. Answering emotional and highly sensitive phone calls. Entering and exiting mortuary hallways.

Codes and binds chart daily. Scans documents from file into digital format to maintain for storage.

Makes copies as required.

Files and maintains completed case files in an orderly sequence by county.

Prepares records for permanent storage including pulling and boxing records and entering information into the document management system.

Utilizes the OnBase system to order files requested by doctors and secretaries or for filling incoming records.

Maintains a log of files that have been bound.

Ensures service requests are completed in Crypt for charts requested from doctors and secretaries. Maintains a record log for incoming and outgoing files.

Assumes duties of the Records Manager in his/her absence.

Performs other related duties as assigned.

High school diploma or equivalent.

Two (2) years of general clerical experience required, preferably in a medical environment, and experience filing hard copy documents.

Must be familiar with medical terminology, preparing electronic files, and filing records in a web-based information system.

Must be able to work with physicians and hospital staff.

Must have computer skills including a working knowledge of Microsoft programs, especially word processing and spreadsheet.

While performing the duties of this position, the incumbent is regularly required to sit, stand, walk, stoop, lift, reach, and bend.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long-term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation).

In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.