Administrative Assistant - IT Support

Position Type:

Supporting - Administrative Associates/Administrative Assistant

Date Posted:

7/3/2026

Location:

INFORMATION TECHNOLOGY

Closing Date:

Open Until Filled

 Additional Information:
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Administrative Assistant IT Support

Reports to:

Executive Director, IT Support

PC#: 23601

Pay Grade: 704

Duty Days: 239

Salary Range: $39,674 - $47,800

FLSA Status:
Non-Exempt

Position Purpose

Assists in planning and completing purchasing of products/services for the Operations Division, including processing Purchase Card (P-Card) transactions and auditing statements. Assists with acquiring resources within budget and facilitating communication between FWISD and vendors in order to deliver products/services. Maintains standard office files and initiates general correspondence as appropriate.

ESSENTIAL JOB FUNCTIONS

* Provides administrative support to District Operations.

* Answers inquiries regarding established policies and procedures.

* Collects, verifies, processes, and maintains all information related to the P-Card program.

* Reconciles purchase card expenditures and works with other staff members to collect receipts and invoices needed for the reconciliation of the expenditures tied to purchase card expenses.

* Initiates, composes, and edits correspondence involving explanations of receipts and charges.

* Acts as troubleshooter for Operations employees to solve problems concerning P-Card processes.

* Prepares reports regarding budget expenditures; prepares and maintains forms and records.

* Assists staff in preparing training documentation for meetings, and facilitating conference calls.

* Prepares, maintains, and compiles minimally to moderately complex reports.

* Collects documents and procurement items for the monthly purchase card statement reconciliation due to Purchasing monthly for assigned P-Cards.

* Prepares supporting documents for bid solicitations, Requests for Proposals (RFPs), and Requests for Competitive Sealed Proposal (RFCSPs) for goods and services to be purchased; edits requisitions from sources; confers with FWISD officials regarding requirements, specifications, quantity, quality, timely delivery of merchandise, and delivery requirements.

* Supports the procurement process for the division through the support of budget stringing and budget transfers.

* Assists staff in identifying best method for expediting procurement processes.

* Prepares documents prior to purchasing and legal review process.

* Works closely with District purchasing personnel to ensure legal purchasing compliance.

Safety

* Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.

* Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.

* Corrects unsafe conditions in work area and promptly reports any conditions that are not immediately correctable to supervisor.

Personal Work Relationships

* All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.

* Exhibits high professionalism, standards of conduct and work ethic.

* Demonstrates high quality customer service; builds rapport/relationship with the consumer.

* Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

Other Duties as Assigned

* Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

Knowledge, Skills & Abilities

* Knowledge of office procedures, operation of business office equipment, and spelling, grammar, punctuation, and arithmetic.

* Knowledge of records administration and maintenance techniques and procedures.

* Knowledge of using MUNIS software in a school administration or purchasing environment.

* Knowledge of best practices for gathering, analyzing, and meeting business requirements.

* Knowledge of procedures for…