Administrative Assistant Specialist

Description

Performs a variety of secretarial and administrative duties for the Vice President of F‑35 Production Operations.

Responsibilities include:

• Manage VP/Director Outlook calendars and incorporate rapid change notifications.
• Anticipate daily to long‑term schedule needs; confirm and adjust daily.
• Arrange meeting rooms, audio‑visual equipment, catering, and agendas for staff events.
• Monitor VP email account ensuring timely response to time‑sensitive information requests.
• Draft and edit office documents and presentation materials to support VP direction.
• Coordinate large‑scale team events yearly and track participation.
• Book domestic and international travel; process expense reports per policy.
• Oversee Executive Kitchen supplies and facility requests.
• Coordinate the “Lightning Squad” morale program across sites.
• Interface with all internal and external customers; route inquiries appropriately.
• Guide junior administrative staff on office operations and policies.

• Minimum 5 years of professional experience providing confidential, executive‑level administrative support.
• Proficient in the Microsoft Office suite – Outlook, Word, Excel, PowerPoint (calendar management, advanced formatting, data analysis, and presentation design).
• Demonstrated ability to manage senior leader email, calendars, and complex scheduling (including meeting coordination across time zones).
• Proven experience in travel planning and preparing expense reports in compliance with applicable policies.

• Interact and communicate in a manner that builds trust and confidence with internal and external stakeholders at all organizational levels.
• Coach and mentor junior administrative staff, answer policy‑related queries, and act as a subject‑matter expert on office operations.
• Adapt quickly to shifting priorities in a fast‑paced environment while preserving accuracy and continuity.
• Build strong relationships, mediate conflicts, and foster collaboration across multiple sites.
• Independently prioritize tasks, manage competing deadlines, and maintain meticulous records.
• Working understanding of allowable vs. unallowable expenses and how it impacts the team.

None

• Experience Level: Hourly/Non‑Exempt
• Business Unit:
  Aeronautics Company
• Career Area:
  Administrative
• Type:
  Full‑Time
• Shift: First
• Ability to Work Remotely: Onsite full‑time at a designated Lockheed Martin facility.
• Work Schedules:
  Standard 40‑hour week, with options for condensed schedules that provide additional time away from the office in addition to paid time off.
• Schedule for this Position: 4×10‑hour day, 3 days off per week.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.