Chargé-e de gestion administrative et financière

Missions

The or the administrative and financial management officer ensures the administrative and financial operations of the different missions of the administrative and financial pole of the IFPRA.

Administrative residence:

Administrative and financial pole IFPRA of Mont Saint Aignan

Main missions:

• Order management:
• Verification of available credits, request for quotes, entry of legal commitments (purchase orders), placing orders, follow-up of the correct execution, receipt of items and confirmation of the service provided, verification of the invoice, and entry of the payment request in the management software.
• Travel expenses management:
• Receipt and verification of statements and supporting documents, creation of agents, entry in the travel expenses software, edition of statements, signature by the authorizing officer, entry of the payment request in the management software.
• Follow-up of various agreements and contracts:
• Reading, follow-up of the signature circuit, follow-up of the realization, consistency check of the invoice.
• Remuneration of contractors:
• Receipt and verification of statements of services rendered, verification of the completeness of the files (information sheet, bank details, letter of engagement in vacations or authorization to combine), entry in GRANI.
• Digitization of all supporting documents for expenses and revenues to be linked to each payment request in the management software (invoices, delivery notes, agreements, statements of travel expenses, receipts for meals/accommodation, tolls, parking...)
• Participate in the maintenance of a budget follow-up table summarizing all expenses (personnel, operation, interventions, investments)
• Participation in the elaboration of financial statements
• Deposit and withdrawal of invoices on Chorus
• Digitization of all supporting documents (agreement, attendance list, notification)
• Classification and archiving
• Ensure the implementation of recommendations in accordance with the requirements of the EDUFORM quality label.
• Participate in working meetings
• Receipt and registration of mail

Relations hierarchical:

The or the administrative and financial management officer is placed under the hierarchical authority of the director of IFPRA Normandy and is functionally attached to the Administrative and Financial Director of IFPRA.

Knowledge:

Know the logic of public accounting and budget management

Master the computer tool and communication means

Possess writing skills

Professional profile:

Diligence and organization

Professional discretion

Teamwork capabilities

Adaptability skills

Diligence and organization

Operational skills:

Ability to build and follow a dashboard

Analysis and control techniques

Organizational and priority setting techniques

Writing techniques for emails, letters, and other administrative productions

Ability to alert and report

• Level Level 5 Diplomas of level bac +2
• Specialization Accounting, management, secretarial, office skills

Knowledge of public budget management

To apply for this offer, sending the CV and a cover letter is mandatory

Vacant from 31/08/2026

Secretary