Corporate Receptionist

Position Summary

The Corporate Receptionist serves as the first point of contact for the corporate office, creating a professional and welcoming experience for visitors, callers, executives, and team members. This role supports daily office operations through front desk coverage, administrative coordination, communication management, and executive support. The ideal candidate is organized, proactive, detail-oriented, and able to manage changing priorities with professionalism, discretion, and a strong service-oriented approach.

• Greetvisitors and providea professional, courteous, and welcoming experience.
• Maintain a clean, organized, and professional reception area.
• Answer, screen, and route incoming calls promptly and professionally.
• Manage shared inboxes and communication channels, ensuring messages are reviewed and routed appropriately.
• Monitor incoming electronic faxes and distribute documents to appropriate staffina timelyandaccuratemanner.
• Provide administrative support to C-level executives, including scheduling, meeting coordination, calendar management, and light bookkeeping.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Support office supply management, including inventory monitoring, ordering, and vendor coordination.
• Perform general administrative duties, including data entry, filing, document scanning, and records management.
• Coordinate incoming and outgoing mail, shipping, and receiving activities.
• Maintain shared office spaces, including the kitchen and conference rooms, ina clean, organized, and meeting-ready condition throughout the day.
• Assist with special projects and cross-functional initiatives as assigned.

• High school diploma or equivalent required; equivalent combination of education, training, and experience will be considered.
• Minimum of two years of experience in a receptionist, administrative, or corporate office support role preferred.
• Strong verbal and written communication skills, with the ability to interact professionally with visitors, executives, team members, and external partners.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Experience with electronic document management systems, phone systems, and electronic fax platforms preferred.
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, andmaintainaccuracy.
• Professional demeanor, sound judgment, anda service-oriented approach.
• Ability to handle confidential and sensitive information with discretion and integrity.

• Professional presence and polished communication style.
• Strong attention to detail, accuracy, and follow-through.
• Resourceful problem-solving skills and ability to adapt to changing priorities.
• Effective time management, organization, and prioritization skills.
• Collaborative, team-oriented approach with willingness to support broader office needs.

• Compensation for this position is competitive andcommensuratewith experience, qualifications, and business needs.
• Eligible employees mayparticipatein the company’s benefits program, which may include medical, dental, and vision insurance; paid time off; paid holidays; and retirement plan options.
• Additional benefits and eligibility requirements will be discussed during the hiring process.
• This is an on-site position in a professional corporate office environment.
• Standard business hours are 8:30 a.m. to 5:00 p.m., Monday through Friday, with occasional flexibilityrequiredfor meetings, office events, or business needs.
• The role requires regular interaction with visitors, executives, team members, vendors, and external partners.
• This position requires occasional local travel for business needs, including errands, meetings, vendor coordination, or other company-related activities.
• Work is primarily performed at the front desk and in shared office spaces, including conference rooms, kitchen areas, mail/shipping areas, and administrative workstations.

• Ability to sit, stand, and move throughout the office for extended periods during the workday.
• Ability to use a computer, phone, copier, scanner, and other standard office equipment.
• Ability to communicate effectively in person, by phone, and in writing.
• Ability to occasionally lift, carry, push, or pull office supplies, packages, or materials weighing up to 25 pounds.
• Ability to perform light office upkeep tasks, including organizing shared spaces, resetting conference rooms, andmaintainingoffice readiness.