Sr. Administrative Assistant - Hospitality

Overview

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to employees. Highly organized, personable and detail‑oriented to support company operations and teams.

• Provides administrative support to assigned staff for confidential and time‑sensitive material.
• Prepares meeting agendas for assigned staff.
• Assists with meeting set‑up/clean‑up, including ordering lunch and taking minutes as required.
• Schedules and organizes activities such as meetings, travel, conferences and interviews.
• Answers phones, distributes mail and processes expense reimbursement for assigned staff.
• Under minimal supervision, performs desktop publishing activities of both routine and advanced nature for reports, correspondence and presentations.
• May support other teams, such as Marketing, with various administrative tasks.
• May provide back‑up coverage for reception on a regular basis as needed.
• Demonstrates professionalism by consistently maintaining a positive and collaborative attitude with all staff, visitors and clients.
• Performs work in a manner that demonstrates an appreciation for the firm’s cultural values, including a commitment to quality, innovation, learning and growth.

• High school education; college level preferred.
• Typically with 5+ years of related experience.
• Experience in MS Office Suite, including Outlook, Word, Excel, PowerPoint and Teams.
• Knowledge of Adobe software, including InDesign and Illustrator, to create and edit graphic materials and presentations preferred.
• Strong interpersonal skills and the ability to interact with all levels of staff.
• Ability to maintain confidentiality and adhere to the practice of business ethics.
• Ability to communicate in a clear, concise, and professional manner both verbally and in writing.
• Ability to proactively problem‑solve and collaborate on innovative solutions.
• Ability to work in a team environment.
• Ability to prioritize tasks to meet multiple deadlines and respond to changes at short notice.
• Ability to work on multiple projects at the same time.
• Ability to effectively meet deadlines at expected quality.

HKS is an EEO/AA

Employer:

M/F/Disabled/Veteran