Utilities Right of Way Document Specialist - Fort Worth, TX

Location
:
Fort Worth, TX (candidate will have the flexibility to work a hybrid schedule but must reside within a 25-mile radius of ORC's Fort Worth, TX office)

Schedule
:
Full-Time, Non-Exempt | Report to ORC's Fort Worth, TX office 3 times per week

• Competitive base pay: $22 - $27 per hour
• Health, dental, and vision benefits
• 401(k) with company match and disability coverage
• Paid time off, sick time, and holidays
• Tuition reimbursement and professional training
• Recognition programs and growth opportunities
• Class Pass and Breethe Memberships

• Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
• Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
• Review and check documentation for accuracy and perform final internal quality control of documents and the filing of original documents in the right of way records system.
• Prepare, review, track, mail, and maintain Right-of-Way acquisition documents.
• Ensure a successful project close out.
• Schedule and coordinate project-related meetings, including preparation of agendas, minutes, and distribution of materials.
• Maintain and update project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
• Assist with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
• Handle client correspondence, phone calls, and emails with professionalism and timely follow-up.
• Support onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
• Monitor deadlines and deliverables to help keep project teams on schedule.
• Assist with records retention compliance, including scanning, archiving, and destruction of files per company policy.

• Works efficiently and effectively under tight deadlines
• Prioritizes and balances multiple tasks
• Demonstrates strong organization and planning skills
• Is analytical, detail-oriented, and eager to learn
• Has excellent written and verbal communication skills
• Thrives in a fast-paced administrative setting
• Provides strong customer service experience
• Adapts to new systems and software environments

• Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.
• Minimum of one year of technical documentation preparation.
• Proficiency with MS Office Suite, specifically Excel and Word, Dropbox or equivalent.
• Possession of an iOS or Android smartphone to access ORC's systems.
• Valid Driver’s License.

Relocation is not provided.

English language proficiency is required. While performing the duties of this job, the employee must be able to communicate and exchange information in person, via phone, and via email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation are expected. The role requires long hours in front of a computer screen.

The employee must be able to read, understand and interpret department-related documents and data. The position is largely sedentary but occasionally requires moving about inside the office to access files, office equipment and to interact with other staff members. Rare travel may be required.