Assistant to Dean - College of Science & Engineering Job Fort Worth area,Texas USA,Administrative/Clerical

Position: Assistant to the Dean - College of Science & Engineering

Job Summary:

The Assistant to the Dean is responsible for facilitating Collegeof Science and Engineering objectives by coordinating high-level administrative affairs, faculty processes, personnel support, and programs (including operational, faculty affairs, and programmaticactivities).

Duties &

Essential Job Functions:

1. Oversees office operations within the Dean’s office by supporting department chairs and leadership staff, supervisingother administrative staff members, assisting with finance projects as needed, and coordinating various administrative functions.

2. Coordinates all aspects of faculty Promotion and Tenure(P&T) and Green Chair processes for the College, ensuring all deadlines are met, proper documentation is kept, procedures are followed and accurate data is submitted for review.

3. Maintains up to date faculty records and oversees a variety ofannual processes such as hiring, performance reviews, and awardnominations.

4. Manages school operations and administrative functions by planning and implementing office systems, layouts, equipmentprocurement, and computing and facilities maintenance.

5. Completes special projects by organizing and coordinatinginformation and requirements for program assessment an devaluations; planning, arranging, and meeting schedules; and maintaining responsibility for implementing results of theseactivities.

6. Provides coordination and assistance to the Dean throughcalendar maintenance, travel arrangements, meeting agendas,assistance with special projects, and completion of deliverablesneeded for the Provost Office or other leadership as assigned.

7. Provides other general staff and office support for the dean, toinclude screening and handling telephone communications, greetingand directing visitors, and dealing with administrative problems and inquiries, as appropriate; serves as a primary point of contact and liaison between the office, students, and external constituencies on a range of day-to-day issues.

8. In collaboration with other administrative staff, serves as abackup building manager for College of Science and Engineeringbuildings.

9. Performs other related duties as assigned.

Required

Education & Experience:

Bachelor’s degree and 3 years’ experience with higher education administration or academic programming.

High School Diploma or GED equivalent and 7 years of experience in higher education administration or academic programming.

Preferred

Education & Experience:

None

Required Licensure/Certification/Specialized Training:

None

Preferred Licensure, Certification, and/or Specialized Training:

None

Knowledge, Skills & Abilities:

Knowledge of academic programming, admissions process, degree programs, transcript evaluation, and student advising.
Knowledge of department and university specific computer software.
Knowledge of customer service techniques.
Knowledge of research techniques.
Skill in some or all components of Microsoft Office andnavigation techniques.
Skill in the navigation of Microsoft Windows.
Ability to review and make recommendations to improve andstreamline processes.
Ability to clearly communicate verbally and in writing.

TCU

Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

Visual acuity to read information from computer screens, formsand other printed materials and information.
Able to speak (enunciate) clearly in conversation and generalcommunication.
Hearing ability for verbal communication/conversation/responsesvia telephone, telephone systems, and face-to-face interactions.
Manual dexterity for typing, writing, standing and reaching,flexibility, body movement for bending, crouching, walking,kneeling and prolonged sitting.
Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
This role is an on campus, in-person position.
There are no harmful environmental conditions present for thisjob.
The noise level in this work environment is usually moderate.

Employment Values Statement:

Texas Christian University values Integrity, Engagement, Community,and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotesindividuals based on their qualifications and their commitment tomaking a positive impact on our student-centered community. TCU isan equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring weare a workplace free from unlawful discrimination andharassment.

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