Administrative COURT CLERK, Probate - County Clerk

Job Title

Maintains and ensures accuracy and integrity of the Courts' electronic and paper files. Records, researches, and processes orders of the court and ensures timely completion. Acts as administrative interface between the County Clerk's Office, Court, Judiciary, attorneys, and the general public. Responsible for maintaining specialized knowledge of the Rules of Court and all statutes governing processes handled by these Courts. Prioritizes daily activities to ensure the judicial process maintains efficiency.

Performs general administrative duties such as copying, scanning, faxing, and mailing. Performs complex clerical duties such as classifying, consolidating, summarizing, sorting, and filing.

Makes complex decisions based on verbal instruction, established procedures, Rules of Court, and legal statutes. Prepares and researches cases for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.

Reviews and accepts all paper and electronic filings and enters case information into the case management system. Reviews, accepts, or returns for correction electronic and paper filings for new and existing cases. Provides statute-mandated documents to relevant case parties and agencies.

Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.

Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions. Reviews documents and data entry of peers in order to ensure accuracy of work product.

Produces bills of cost and reviews cases for accurate assessment of court costs, filing fees, and fines.

Regularly assists Court staff, attorneys, general public, and other agencies with inquiries. Assists other staff with problematic issues or questions. Assists customers via phone or in person with questions concerning cases and filings. Receives verbal instruction from judiciary and court staff and determines what further action is required.

Assists with training new staff and monitoring work product.

Records court activity to facilitate State-mandated reporting to Office of Court Administration and Department of Public Safety.

Performs cashier duties and balances till as required. May prepare deposits.

Analyzes and updates court policies and procedures, seeking management input as needed. Identifies and implements best practices in area of responsibility.

Performs all other duties as assigned.

Associate's degree or equivalent.

One (1) year of general office experience.

Current and valid driver license and liability insurance.

Ability to develop unique correspondence and documents, follow complex verbal and written instructions, have detailed knowledge of departmental procedures, and exhibit good verbal and written communication skills with the ability to articulate important information and positively influence other people such as court staff, co-workers, or other internal and external groups.

Appropriate professional demeanor both in and out of court. Knowledge of relevant legal statutes.

Familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.

Good organizational skills and the ability to work with a numeric filing system and to handle a stressful environment.

Reliable transportation to commute between County facilities.

Ability to perform duties outside of Clerk offices such as in courtrooms and sub-courthouses.

Bondable.

While performing the duties of this position, the incumbent is regularly required to bend, carry, hear, keyboard, lift below the waist, pull, push, reach, perform repetitive tasks, sit, talk, and work alone and with others.