Specialist- Secondary Student Engagement

Specialist
- Secondary Student Engagement

Reports to:

Director, Secondary Student Engagement

Location:

Handley Building
PC #: 26237
Pay Grade: 503
Salary Range: $55,850 - $67,283
Duty Days: 239
FLSA Status:
Exempt

Provides specialized support and oversight for student academic records and data integrity within the district's Student Information System. This position serves as a primary resource for campus data clerks, ensuring the accurate and timely completion of academic history updates, maintenance of student records, and compliance with district, state, and federal reporting requirements. The Secondary Student Engagement Specialist monitors, validates, and audits academic data;

runs and verifies grade point average (GPA) calculations and class rank processes; and collaborates with campuses to ensure the accuracy, consistency, and reliability of student information used for academic decision-making, accountability, graduation verification, and postsecondary reporting. Through training, technical assistance, and quality-control procedures, the position supports the integrity of student records and promotes efficient campus data management practices across the district.

• Supports campus data clerks in the accurate and timely entry, maintenance, and updating of student academic history records in the Student Information System (SIS).
• Reviews, processes, and validates academic history changes, including course credits, grades, transfers, and graduation requirements.
• Runs, monitors, and verifies GPA and class rank calculations according to district policies and procedures.
• Conducts routine audits of academic records, GPA calculations, and class rank data to ensure accuracy and data integrity.
• Researches, troubleshoots, and resolves SIS-related academic history, GPA, and rank discrepancies in collaboration with campus and district staff.
• Provides technical assistance, guidance, and support to campus data clerks regarding student records and academic data management procedures.
• Develops and delivers training for campus personnel on SIS processes, academic history maintenance, GPA calculations, and class rank procedures.
• Creates and maintains procedural documentation, guidelines, and resources related to academic records management and SIS functionality.
• Coordinates timeline-driven processes related to GPA, rank, graduation verification, transcripts, and academic reporting.
• Collaborates with counselors, registrars, campus administrators, and district staff to ensure compliance with district, state, and federal requirements governing student records.
• Generates reports and performs data analysis to identify errors, trends, and data quality concerns.
• Assists with SIS upgrades, testing, process improvements, and implementation of new functionality related to student academic records.
• Maintains confidentiality and security of student information in accordance with applicable laws, regulations, and district policies.
• Supports district accountability, state reporting, graduation audits, and transcript-related processes through accurate data verification.
• Demonstrates flexibility in scheduling and availability, including extended or adjusted work hours during peak compliance periods, monitoring cycles, and critical deadlines, to ensure timely and accurate execution of responsibilities.

• Performs preventive maintenance on tools and equipment and ensures equipment is in safe operating condition.
• Follows established safety procedures and techniques to perform job duties including lifting and climbing; operates tools and equipment according to established safety procedures.
• Corrects unsafe conditions in the work area and promptly reports any conditions that are not immediately correctable to the supervisor.

• None.

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

• Performs all job-related duties as assigned and in accordance with the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

• Knowledge of Student Information Systems and student records management practices.
• Knowledge of academic history records maintenance and transcript processing procedures.
• Knowledge of GPA calculation methodologies and class ranking processes.
• Knowledge of graduation requirements and credit tracking procedures.
• Knowledge of applicable state and federal laws governing student records and data…