Procurement Agent

About us:

North Tarrant Infrastructure, LLC is one of the subsidiaries of the Ferrovial Group in the U.S. It is currently working on several projects in the U.S., including the North Tarrant Express (NTE) Projects (“NTE Projects”). The NTE Extension Project is a part of the NTE Projects, which consist of a series of major highway improvements to the critical I-820 and SH-121/183 corridor in North Tarrant County, Texas.

The NTE Projects will relieve congestion, improve safety, and provide for anticipated traffic growth in one of the country’s fastest developing regions. The NTE First Project was a $1.451 billion design-build project consisting of rebuilding the existing main lanes as well as adding four toll-managed lanes, frontage roads and auxiliary lanes in the corridor between I-35 West and Industrial Boulevard.

The NTE Extension Project is the next part of the NTE Projects. The construction of the original $984 million part of the project (Segment 3A) was completed by North Tarrant Infrastructure, LLC, and the current $580.5 million part (Segment 3C) of the NTE Extension Project is presently being carried out by North Tarrant Infrastructure, LLC.

The Procurement Agent is responsible for supporting the procurement and vendor management process by coordinating contract administration, managing request for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, and vendors to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires the ability to interact with staff (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

This position will also assist the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data, as well as overseeing the procurement policy and procedures as required.

• Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.
• Send emails, make calls, send notices to vendors
• Collect and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.
• Collect contract documentation for department Manager review and compliance with organizational requirements.
• File and maintain procurement records in accordance with company policies and document retention standards.
• Create & track comparatives in Insite for approval
• Collect and organize RFP and agreement documents and supporting materials.
• Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirements
• Manage and review all vendor's Certificate of Insurance, identify deficiencies and work with vendors to obtain compliant status
• Collect vendor W9, NTI department contract documents, certificates to complete NTP checklist
• Administer subcontractor evaluations process with department managers for submittal in Insite system for approval
• Collect and compile vendor performance data and feedback.
• Maintain vendor evaluation records and compliant status in order to pay invoices
• Obtain vendor and NTI CEO signature to execute documents in Adobe Sign system
• Attend pre-con meetings to update and inform staff and vendors on agreement status and missing documents
• Inform vendors about upcoming contract opportunities & update outreach materials/handouts.

• Update and store department documents on department SharePoint server system
• Manage Adobe Sign workflows for contracts and procurement documents.
• Track signature status and perform follow-up activities to ensure timely document execution.
• Organize documents to be available to NTI Staff and procurement staff by procurement department procedure
• Prepare department documents for in-person Board of Manager meetings/reports
• Update Contract Directory/Procurement Plan/RFP Log

• Create Summary of Comparatives per request
• Create and develop transaction reports on…