Senior Office Specialist - Training Division

UTAH COUNTY OFFICE OF HUMAN RESOURCE MANAGEMENT 100 East Center, Suite 3800, Provo, UT 84606 Phone:  Fax:  Email: human resources http://(Use the "Apply for this Job" box below). “The Value of Public Service Employment is vital to the success of our state, county, and local communities.”

Utah County Government Employees start every day with the well-being of the entire community in mind:
How can I make my community a better place? Who will need my help and protection? How will I make a difference for someone? We hire smart, compassionate, loyal, ethical, committed, innovative people.

JOB ANNOUNCEMENT Posting Date: 8/11/2026

The Senior Office Specialist provides advanced administrative and operational support to the Training Division by coordinating training activities, maintaining accurate training records, processing financial transactions, and ensuring efficient office operations. This position requires exceptional organizational skills, attention to detail, proficiency with multiple software applications, and the ability to manage confidential information while supporting instructors, staff, and external partners.

Pay Range: $20.62- 23.74, depending on qualifications and experience.

Schedule:

8 am - 5 pm, Monday-Friday

• Coordinate and support all aspects of training programs, classes, and special events.
• Create, maintain, and update training rosters, schedules, attendance records, and related documentation.
• Maintain accurate and complete training records in accordance with agency policies, state requirements, and accreditation standards.
• Enter, verify, and maintain data in multiple databases and record management systems, ensuring accuracy and completeness.
• Utilize Microsoft Excel to create spreadsheets, track training metrics, analyze data, and prepare reports.
• Manage and maintain Sheriff’s Office Training SharePoint site, including organizing documents, updating information, and supporting collaboration among staff.
• Utilize Spillman and other agency software to document, track, and retrieve training and personnel records.
• Process purchase requisitions, invoices, and other financial documents in accordance with established purchasing procedures.
• Monitor training budgets, reconcile expenditures, maintain financial records, and assist with budget tracking and reporting.
• Respond to inquiries from employees, instructors, vendors, and the public regarding training logs, programs, and administrative processes.
• Coordinate classroom logistics, equipment, facilities, and instructional materials.
• Monitor compliance with mandatory training requirements and notify personnel of upcoming or overdue training.
• Assist with audits, inspections, and accreditation efforts by compiling and verifying training documentation.
• Provide administrative support to management and perform other related duties as assigned.
• Submit Payroll for team members through Workday.

High school diploma or equivalent. Three (3) years of general clerical support work experience. Equivalent combinations of education and experience may also be considered.

• Proficiency in Microsoft Excel.
• Proficiency with Microsoft SharePoint for training record management and collaboration.
• Working knowledge of Spillman or similar public safety records management systems.
• Experience with data entry requiring a high degree of accuracy and attention to detail.
• Knowledge of purchasing procedures, requisitions, invoice processing, and basic financial recordkeeping.
• Ability to organize, maintain, and audit training records and ensure compliance with applicable policies and standards.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple priorities and deadlines.
• Strong customer service and interpersonal skills with the ability to interact professionally with employees, instructors, vendors, and the public.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

• 100% paid premiums for health insurance
• Up to 6.2% match in your 401(k)
• Utah Retirement Systems (Pension and 401(k)…