Executive Assistant CEO Team
Listed on 2026-08-25
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration
The Q Family Office is looking for a bright, eager, and dedicated individual to join its highly successful multi-billion-dollar private investment office in downtown Fort Worth. This person will be part of a team led by a 25-year veteran of the firm, all of whom assist the CEO in managing personal and business scheduling, travel coordination, organizational matters, photo and video archives, and research projects.
This person will handle a variety of projects in an array of disciplines, which keeps the work fast paced and ever-changing. Someone who is already very organized and great with details is a must.
Base plus bonus (with full benefits) competitive with market and depending on experience.
Responsibilities will include:
- Providing support within Executive Assistant team assisting with very complex calendars and schedules, travel coordination and general operational functions
- Extensive experience scheduling & managing private air travel
- Managing vendors and serving as a liaison
- Researching and developing new ideas and projects
- Typical hours are in the office (no remote work) Monday thru Friday from 8AM-6PM, i.e., ~ 50-hour weeks. This role does require some occasional weekend work as well.
The successful candidate will:
- 5+ years of experience in an executive admin role supporting an UHNWI or C-Suite executive at a substantial business enterprise
- Be incredibly organized and detail oriented
- Demonstrate hands-on experience with AI tools (e.g., ChatGPT, Copilot, Claude) to enhance productivity and workflow.
- Have explored AI-driven solutions to automate repetitive work, synthesize information, or support decision-making and be able to demonstrate such solutions.
About The Q Family Office
Established in 1994, the Q Family Office is an organization that combines an almost 30+ year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.
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