Executive Assistant to Judicial Vicar

Executive Assistant to the Judicial Vicar

Full Time Catholic Center, Fort Worth, TX, US 1 Attachments

4 days ago Requisition

Position:

Executive Assistant to the Judicial Vicar/Parochial Administrator of St. Joseph, Cleburne

Date Revised:

August 20, 2026

Reports to:

Judicial Vicar/Parochial Administrator of St. Joseph, Cleburne

Location:

Tribunal, Downtown Fort Worth;
St. Joseph, Cleburne

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General

Position Summary:

The Executive Assistant to the Judicial Vicar and Parochial Administrator of St. Joseph provides high-level administrative and organizational support to the Parochial Administrator of St. Joseph Catholic Church and Judicial Vicar. The Executive Assistant coordinates the Judicial Vicar/Parochial Administrator’s schedule, correspondence, meetings, annual calendars, travel, and other administrative needs across both offices and helps ensure that competing priorities, commitments, and responsibilities are effectively organized and communicated.

Serving as a central point of coordination, the Executive Assistant facilitates communication and follow-through with parish and Tribunal staff, parishioners, clergy and others; tracks assignments and action items at the direction of the Judicial Vicar/Parochial Administrator; and assists in ensuring timely completion and appropriate follow-up. The position also provides clerical and administrative support for parish and Tribunal operations, including records, events/facilities scheduling, and other administrative functions as needed.

Principal Accountabilities:

• Manage and coordinate the Judicial Vicar/Parochial Administrator’s calendar across St. Joseph parish and the Tribunal, including appointments, meetings, parish and diocesan commitments, conferences, travel, and other scheduled activities
• Develop and maintain the annual calendar for the Judicial Vicar/Parochial Administrator and coordinate significant parish and Tribunal dates, deadlines, events, and recurring commitments to identify scheduling needs and conflicts in advance
• Schedule meetings and appointments for the Judicial Vicar/Parochial Administrator, including meetings with parishioners, clergy, couples preparing for marriage, staff, and other internal and external contacts
• Coordinate meeting logistics and prepare materials in advance, including agendas, read-ahead materials, supporting documents, meeting spaces, and other information needed by the Judicial Vicar/Parochial Administrator
• Receive, review, organize and appropriately route incoming correspondence and communications; prepare and coordinate outgoing correspondence on behalf of the Judicial Vicar/Parochial Administrator
• Track assignments, requests, decisions, and action items arising from meetings and communications and follow up with parish and Tribunal staff at the direction of the Judicial Vicar/Parochial Administrator to support timely completion
• Coordinate parish events and the schedule and use of parish facilities, maintaining an accurate parish facilities calendar and communicating scheduling information to appropriate staff and ministries
• Maintain parish sacramental records and related documentation in accordance with parish and diocesan record keeping requirements
• Prepare and submit expense reports for expenses incurred by the Judicial Vicar/Parochial Administrator
• Coordinate travel arrangements, conference registrations, itineraries, accommodations, and related logistics as needed
• Maintain organized electronic and physical files, records, correspondence, and other administrative materials for the Judicial Vicar/Parochial Administrator.
• Attend designated meetings and prepare accurate meetings minutes, notes, action items, decisions made, or other records as requested.
• Assist with coordination of special events involving the Judicial Vicar/Parochial Administrator
• Handle sensitive and confidential information with appropriate discretion, particularly information concerning parishioners, personnel, clergy, sacramental matters, and Tribunal activities
• Perform other administrative and clerical duties in support of the Judicial Vicar/Parochial Administrator and the effective operation of both offices as assigned

Typical Decisions and/or Recommendations Made in This Position:

Exercises discretion and independent judgment in organizing and prioritizing the administrative needs of Judicial Vicar/Parochial Administrator across both offices.

• Prioritizes and coordinates competing scheduling requests, identifies potential conflicts, and recommends adjustments based on known priorities and commitments.
• Determines the appropriate routing, prioritization, and follow-up routine correspondence, requests, and…