Manager of University Events and Community Projects

Job Summary

The Manager of University Events and Community Projects is responsible for managing internal and external groups utilizingcampus facilities; marketing facilities; identifying service needs;supporting daily event operations.

• 1. Facility Coordination:
  Acts as a liaison between customers and University departments for facility bookings and arrangements.
  
  Communicates with all levels of University staff and external groups, interpreting and explaining facility policies. Addressesspecial service requests or policy deviations and represent
  
  University Events at meetings with customers, both on and offcampus.
• 2. Documentation and Communication:
  Distributes event-specific paperwork, including facility reservation forms, applicationletters, approval forms, and monthly calendars. Communicatesadministrative, financial, and technical information to relevant parties.
• 3. Event Facilitation:
  Assists the director in coordinatingfacility and personnel needs for events. Monitors the receipt of applications, contracts, deposits, and insurance forms. Coordinatesvendor services, requests quotes from other departments, and estimates event costs.
• 4. Revenue Monitoring and Billing:
  Prepares and issues eventbilling. Monitors accounts receivable and payable, conductingmonthly audits to ensure alignment with budget reports. Reconcilecharges and receipts with departments that provided services, andassist with maintaining facility, billing, and accounting records.
• 5. Quality Assurance and Event Management:
  Schedule and overseestudent office employees and summer conference program assistants.
  
  Troubleshoot and resolve issues during events. Provide on-site management for conferences and special events to ensure quality service and smooth operations.
• 6. Commencement and Summer Events Support:
  Provides assistance in organizing and facilitating commencement ceremonies and summerevents.
• 7. Performs other related duties as assigned.

• Bachelor’s degree.
• 1 year of experience in conference and/or special events management

• None

• Valid Texas Driver’s License.
• Must be insurable under the university motor vehiclerequirements.

• None

• Knowledge of presentations and interpersonal relationshiptechniques.
• Knowledge of customer relationship management.
• Knowledge of basic accounting practices.
• Skill in some or all components of Microsoft Office.
• Skill in the navigation of Microsoft Windows.
• Ability to implement various scheduling programs.
• Ability to interact with constituencies and peers.
• Ability to review and make recommendations to improve, streamline processes, and be in compliance with policies.
• Ability to train and lead staff.

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

• Visual acuity to read information from computer screens, formsand other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching,flexibility, body movement for bending, crouching, walking,kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for thisjob.
• The noise level in this work environment is usually moderate.

Texas Christian University values Integrity, Engagement, Community,and Excellence in the workplace. TCU treats applicants and employees with fairness and respect. TCU hires and promotes individuals based on their qualifications and their commitment tomaking a positive impact on our student-centered community. TCU isan equal opportunity employer and follows all applicable employment laws. TCU fairly considers all qualified individuals, ensuring weare a workplace free from unlawful discrimination and harassment.