Executive Assistant to CEO

Fischer Family Campus

249 W. Thornhill Dr.

Fort Worth, TX 76115, USA

• Travel Required :
  No

Are you the person executives rely on when something mission‑critical needs to get done? The person who thrives at the intersection of execution and problem‑solving? Who sees five competing priorities and immediately knows what needs to happen first? Who gets genuine satisfaction from being able to say, “It’s handled”?

We’re looking for an Executive Assistant to CEO to join us at Catholic Charities Fort Worth. You’ll have a front‑row seat to executive decision‑making, organizational strategy, and the day‑to‑day realities of leading a dynamic, evidence‑backed nonprofit.

You might be a fit if you are...

Proactive and independent

Analytical and focused on results

Highly organized, but not paralyzed by perfectionism

Driven by deadlines and a sense of urgency

The person others trust when the stakes are high

What’s in it for you?

• Meaningful Exposure: Work directly with executive leadership on
  key priorities. For someone who aspires to lead a mission‑driven
  organization one day, few roles offer a better perspective.
• Real Impact: Support innovative, research‑backed solutions
  that help families achieve lasting stability and move out of
  poverty for good.

Top Accountabilities

Executive Operations

Strategic Support

Governance Entities Strategy & Engagement

Project Management Strategic Support

What will you be doing in your role?

Executive Operations

• Independently manage and triage the CEO's email inbox, ensuringtimelyresponses,exercising judgment toflagstrategicpriorities, andmaintainingexecutive-level communication standards.
• Draft, edit, and prepare professional correspondence, presentations, and internal communications on behalf of the CEO, exercising discretionregardingcontent and alignment with leader voice.
• Orchestrate and “run the day” for the CEO, including ensuring smooth meeting transitions, keeping schedules on track, and proactively preparing materials and briefing documents before each meeting.
• Manage complex, high-volume calendars for the CEO,making autonomous decisionsregardingscheduling,prioritization ofrequestsand coordination with internal and external stakeholders.

Strategic Support

• Anticipate needsof CEOby monitoring workloads, deadlines, and key priorities,proactivelyidentifyingrisks, conflicts or preparation needs toensurethe leaders are fully briefed and equipped for upcoming commitments.
• Serve as a strategic gatekeeper, protecting executive time whilemaintainingstrong relationships across the organization and making determinationsregardingaccess, timing, and follow‑up.
• Own preparation for executive meetings, including driving timelines, supportingcreationofagendas,curating materials, and guiding post‑meeting follow‑throughto driveresults.

Governance Entities Strategy & Engagement

• Serve as the operationalownerfor governance processes—anticipating needs, maintaining cadence, and ensuring all governance activities occur on time, with excellence, and with minimaldirectionrequiredfrom the CEO.
• Prompt the CEO to prepare meeting agendas and materials in advance,maintaininga smooth planning cadence so executives don’tneed to manage the process themselves.
• Provide comprehensive support for all governance meetings, including preparing meeting spaces, managing technology needs, taking clear and actionable notes, and documenting decisions and follow‑up tasks.

Project Management Strategic Support

• Support the implementation of project management best practices for cross‑functional initiatives led by the CEO, exercising judgment to organize work streams, timelines, and alignment across teams.
• Own logistics, coordination, and document preparation for project management meetings.
• Support preparation and follow up for project management…