Administrative Associate II –Special Education

Administrative Associate II Special Education

Reports to:

Coordinator IV Special Education

PC#: 25690

Pay Grade: 703

Duty Days: 239

Salary Range: $35,850 - $43,211

Provides basic secretarial support within the Special Education Department in a business office or service function; types reports, correspondence, and forms; receives, sorts, and distributes mail; receives and routes telephone calls; receives visitors and schedules appointments.

• Answers incoming calls from employees, community members, and others; provides general information, and refers callers, as appropriate, to other staff or other District personnel.
• Receives, sorts, and distributes mail.
• Proofreads typed materials for grammatical and typographical accuracy.
• Verifies records, forms, and applications for accuracy and thoroughness.
• Responds to inquiries regarding location and established policies and procedures.
• Assists with purchases and warehouse orders for department.
• Maintains special education student files in a systematic and confidential manner.
• Operates multiple function text equipment to record, transfer, combine, and duplicate information in appropriate formats.
• Receives student special education eligibility folders physically and electronically.
• Files, retrieves, and sends folders when requested by campus or other districts.
• Queries and sends records electronically to outside districts as requested.
• Scans and uploads records as needed.

• All Fort Worth ISD employees must maintain a commitment to the Districts mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

• Performs all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

• Knowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of inventory control principles and methods.
• Knowledge of using MUNIS software in a school administration environment.
• Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
• Skill at the intermediate level, working with Focus, Microsoft Office 365, especially Outlook, PowerPoint, Word, and Excel.
• Skill in performing mathematical calculations with accuracy.
• Skill in editing documents for correct grammar.
• Skill in actively looking for ways to help people.
• Skill in completing assignments accurately and with attention to detail.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to maintain confidential student records.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to maintain records of materials, supplies, time, and work performed.
• Ability to work under pressure and meet close deadlines.
• Ability to process and handle confidential information with discretion.
• Ability to review work for accuracy.
• Ability to organize and prioritize work, including maintaining attention to details and quality while meeting multiple deadlines.
• Ability to communicate effectively, both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working…